Administrative Assistant

About the role

Peabody Properties seeks an experienced Administrative Assistant for an apartment community located in Boston's Fenway. The Administrative Assistant's role is to assist the efficient operation of the site's Management Office by answering all calls courteously, while expediting all resident-related issues to the appropriate staff.

Responsibilities

• Answers all calls promptly and courteously.
• Refers to appropriate staff.
• Opens incoming mail and distributes to appropriate staff.
• Accepts orders for maintenance problems/repairs.
• Completes work order form and gives to Service Manager for timely completion.
• General office filing.
• Prepare memorandums outlining and explaining administrative procedures and policies to staff and monitors compliance.
• Direct preparation of records such as agenda, notices, minutes, and resolutions for Board meetings.
• File and maintain Association documents and records.
• Create and maintain database and spreadsheet files.
• If needed, provides assistance and/or coverage at other sister sites within the company portfolio.
• Performs other duties as may be assigned to facilitate effective site operations.

Requirements

• High School Diploma or GED
• Minimum of 3 years business experience providing clerical and administrative support
• Knowledge of Onesite
• Proficiency with Microsoft Word, PowerPoint, and Excel

Qualifications

• Ability to take initiative and be self-motivated
• Excellent customer service skills

Skills

• Bilingual English/Spanish

Benefits

• Medical