Administrative Assistant

About the role

Oxy produces, markets and transports oil and natural gas to maximize value and provide resources fundamental to life. The company leverages its global leadership in carbon management to advance lower-carbon technologies and products. Headquartered in Houston, Oxy primarily operates in the United States, Middle East and North Africa. To learn more, visit Oxy Oxy strives to attract and retain talented employees by investing in their professional development and providing rewarding opportunities for personal growth. Our goal is to meet the highest employer standards by ensuring the health and safety of our employees, protecting the environment and positively impacting our communities where we do business.

Responsibilities

• Provide diverse administrative support which includes maintaining smooth operation of the office and coordinating staff schedules and calendars
• Schedule meetings, catering, travel, conferences, and other events (both internal and external) utilizing a wide array of electronic media
• Receive guests, handle departmental mail, screen, and direct calls, and maintain both electronic and hard copy files
• Design and generate reports, presentations and miscellaneous correspondence as required
• Prepare, submit, and track expense reports
• Coordinate office moves
• Order office supplies, business cards and stationery
• Other administrative duties as assigned

Qualifications

Education: High School Diploma or equivalent is required.

Skills

• Demonstrated proficiency in Microsoft Office usage (Word, Excel, PowerPoint, Outlook) is required
• Demonstrated proficiency in various AI software programs such as Copilot, OXY ChatGPT, Claude, etc.
• Essential skills include strong communication skills, both written and verbal, and problem solving and the ability to multi-task
• Excellent planning and organizational skills, the ability to work independently and to work effectively under tight deadlines are required
• Accuracy, efficiency, professionalism, and discretion must be exercised due to the sensitive nature of information to be handled
• Relevant oil & gas industry experience is preferred
• Knowledge of the terms and vocabulary of the industry is preferred