Administrative Assistant
About the role
Oshkosh AeroTech is a leading provider of aviation ground support products, gate equipment and airport services to commercial airlines, airports, air-freight carriers, ground handling and military customers. Oshkosh AeroTech offers products that make a difference in people’s lives by supporting those in our communities who do some of the toughest work. They own many of the most trusted brands in the air transportation industry, including LEKTRO®, JetAire®, JetPower®, AmpTekÔ, Jetway®, and more.
The Administrative Assistant supports daily office operations, customer service, and reporting in a fast-paced airport environment. This role coordinates work orders, airport badging, manages records, assists with HR onboarding and payroll, and ensures compliance with company policies.
Responsibilities
- Oversee daily office operations as directed by the Site Manager.
- Upload, track, and report on invoicing and billing as directed by the Site Manager.
- Address basic HR-related inquiries and escalate concerns as needed.
- Assist with employee onboarding & orientation: support new hire paperwork, training coordination, and badging requirements.
- Review timecard hours, leave balances, and payroll for discrepancies; ensure compliance with company policies.
- Order necessary materials and supplies to maintain office operations.
- Order uniforms as necessary.
- Adhere to and ensure compliance with company policies, safety programs and required training.
- Perform other duties as assigned or needed.
- Regularly required to sit; stand; walk; use hands and fingers to handle or feel; reach with hands and arms.
- Must regularly lift and/or move up to 20 pounds.