Administrative Assistant

About the role

The Administrative Assistant supports the executive team by managing schedules, providing administrative support, performing data analysis, and maintaining office supplies.

Responsibilities

• Manages and maintains executive schedules, including making appointments and meetings.
• Prioritizes sensitive matters within executive schedules.
• Provides administrative assistance, such as writing and editing emails, drafting memos, and preparing communications on behalf of the executive.
• Performs data analysis using Microsoft applications like Excel, Outlook, Word, and Access.
• Prepares requested reports and presentations, collects and analyzes necessary information, and records meeting discussions.
• Maintains inventory of executive office supplies and anticipates office needs.
• Coordinates and schedules travel arrangements and conferences, makes appointments, and prepares itineraries.
• Organizes and prepares employee and/or external gifts, including catering, floral arrangements, cards, and various appreciation gifts.
• Screens all incoming phone calls, inquiries, visitors, and correspondence, and routes accordingly.
• Performs complex office administrative work requiring independent judgment and initiative.

Requirements

• High School Diploma or GED equivalent.
• 1 year experience in an administrative assistant setting.
• Current and valid Driver's License.
• Reliable transportation and valid automobile insurance coverage.
• Interpersonal skills and ability to communicate effectively with employees.
• Problem-solving skills, organizational skills, and attention to detail.
• Strong verbal and written communication skills.
• Ability to operate computer equipment, Excel, Outlook, Word, multiple phone lines, fax, and photocopy machines.

Qualifications

• Associate Degree preferred.

Skills

• Data analysis.
• Microsoft Applications proficiency (Excel, Outlook, Word, Access).
• Administrative support skills.
• Office administrative work.

Benefits

• Minimum of 3 Weeks Paid Time Off (PTO).
• Medical, Dental, and Vision Insurance.
• HSA and FSA options including Dependent Care.
• Company paid Short Term Disability.
• Company paid Life Insurance.
• 401(k) with Employer Match.
• Mileage Reimbursement for company vehicles.
• Company Vehicle Program for field roles.
• Pet Insurance.
• ID and Fraud Protection.
• Additional benefits may include additional paid time off, flexible work hours, and more.

Pay

$18—$22 USD per hour.

Schedule

Office Hours: 8:00 am – 5:00 pm, Monday through Friday.