Administrative Assistant

Why Join Team OAC?

• Personal satisfaction from making a difference every day
• Competitive pay
• Comprehensive benefits: Medical, Pharmacy, Vision, Dental, Disability, Life Insurance, and Employee Assistance Program
• Paid time off & holidays
• Employee recognition programs
• Career growth opportunities

About the role

The administrative assistant is to provide support to the on-going operation of Open Arms Care Corporation. The administrative assistant is the first person seen when entering the facility; therefore, the administrative assistant has a potent impact. The administrative assistant acts as an aid for all positions in the facility.

Responsibilities

• Greet visitors at front desk and direct them to the appropriate person
• Type all documents in a timely manner
• Enter client trust checks
• Answer the phone, direct calls and take messages
• Keep track of turn around documents
• Copy materials as needed/requested
• File timesheets
• Make bank deposits, Social Security Income and Social Security Administration checks and returned money
• Process all Social Security Administration and Social Security Income forms
• Maintain all office machines
• Complete payee representative forms
• Order all supplies monthly with the support of the accounting clerk
• Responsible for setting up and cleaning up for executive meetings
• New Hire Badges
• Other duties as assigned

Qualifications

• High School Diploma or GED
• Computer knowledge of Excel, Word, and Quicken
• Stampli and Ramp experience a plus
• One year’s experience as an administrative assistant
• Organizational skills
• Excellent written and verbal skills
• Must be able to demonstrate cooperative team skills