Administrative Assistant

Location: Seattle, WA. Our client, a respected multi-generational family-owned investment company, is looking for an experienced Administrative Assistant to provide dependable support to its leadership team and daily operations. This role is ideal for a proactive, highly organized, detail-oriented professional who can manage multiple priorities, handle confidential information, and provide polished administrative support.

Responsibilities

• Manage calendars, meetings, travel arrangements, and expense reports for management.
• Prepare agendas, presentations, meeting materials, minutes, and follow-up items.
• Coordinate communications, mailings, and document distribution.
• Maintain accurate contact, account, and ownership records in database systems.
• Respond to inquiries and provide professional support to internal and external contacts.
• Assist with reports, data entry, document management, and recordkeeping.
• Coordinate logistics for company events, meetings, and special projects.
• Work with internal teams, vendors, and external partners to complete projects.
• Support process improvements and the use of technology and AI-enabled tools.
• Maintain strict confidentiality and perform other administrative duties as assigned.

Qualifications

• Associate degree or at least 7 years of administrative, operations support, or related experience.
• Strong organizational skills, attention to detail, and ability to manage multiple priorities.
• Excellent written and verbal communication skills and ability to present professionally to an executive team.
• Proficiency with Microsoft Office, including Word, Excel, Outlook, and PowerPoint.
• Experience with calendar management, meeting coordination, and database systems.
• Familiarity with DocuSign and virtual meeting platforms.
• Experience in investment, financial services, family office, or professional services is preferred.
• Ability to travel for occasional company events and work a limited number of evenings or weekends as needed.

Benefits

• Medical, Dental, and Vision Insurance.
• Life, AD&D, and LTD Insurance.
• 401K and profit-sharing matching.
• Paid Family Leave, Vacation, sick and holidays.
• Educational Assistance Program.
• Company paid garage parking or an Orca card option.

Pay

Compensation: $33–40/hour