Administrative Assistant

About the role

NOVA Engineering is seeking an Administrative Assistant to join our team in our Raleigh, NC office. This position will provide general office support with a variety of clerical activities and related tasks, supporting department operations by maintaining internal systems and providing administrative support to project managers.

Responsibilities

• Administer office services to achieve efficient and economical operations.
• Assist with accounts payable.
• Maintain departmental files (both hard copy and electronic).
• Assist with new employee orientation, including coordination with Corporate Human Resources.
• Handle P&L and other financial processing, including timesheet, expense reports, work orders, and draft invoicing.
• Perform typing, word processing, printing, filing, mailing, and production of documents such as SOQs, proposals, bids, and reports.
• Proofread work to assist technical and managerial staff.
• Work closely with management to establish systems and procedures for timely, efficient, and cost-effective service delivery.

Requirements

• 3+ years of administrative experience, preferably in the engineering or construction industry.
• General understanding of revenue recognition (work in progress and unbilled reports).
• Excellent computer skills, including proficiency in Microsoft Office software and the ability to learn NOVA’s internal software (Metafield and Deltek).
• Strong communication skills, both verbal and written.
• Strong attention to detail and ability to check own work.
• Experience with MS Office (Excel, Word, PowerPoint, etc.) and Outlook.