Administrative Assistant

Nova Data Testing, Inc. is seeking a highly organized and detail-oriented Administrative Assistant to provide direct administrative support to the company's leadership team and assist with a wide range of administrative functions and business initiatives. This position plays a critical role in supporting the leadership team through effective coordination of administrative functions, communications, documentation, records management, and various project-related initiatives. We are seeking a proactive, resourceful, and highly organized professional who thrives in a fast-paced environment and enjoys supporting company leadership. The ideal candidate is proficient in Microsoft 365 applications, embraces technology (AI and automation), takes ownership of their work, and can successfully manage multiple priorities while maintaining accuracy, professionalism, and a commitment to delivering high-quality results. Key Responsibilities Provide administrative support to the leadership teamAdminister and maintain company platforms and online accounts, including travel, expense, user access, and account managementManage customer and procurement portals, including RFQ and purchase order tracking. Coordinate employee onboarding, offboarding, training, compliance, and system access managementManage company asset records, accounts, and related administrative documentationMaintain vendor, contractor, and compliance records, agreements, and related documentationMaintain company records, files, and operational documentation. Perform other administrative and operational support duties as assigned Requirements High school diploma or equivalent required; associate or bachelor's degree preferredExperience supporting executives, leadership teams, or multiple departmentsProficiency in Microsoft 365 applications, including Outlook, Excel, Word, Teams, SharePoint, and PowerPointExperience with document management systems, electronic filing, and records managementStrong organizational, time management, and prioritization skills, with the ability to manage multiple deadlines independentlyExcellent written and verbal communication skillsStrong attention to detail, accuracy, and professionalismAbility to handle confidential and sensitive information with discretionProfessional demeanor with strong interpersonal and customer service skills Benefits Compensation: $45,000-$55,000/ year, depending on experience, qualifications, and skillsHealth, Dental, and Vision InsuranceRetirement saving plan (IRA)Paid Time OffPotential for bonus