Administrative Assistant

Primary Duties And Responsibilities

• Organizes and schedules meetings and appointments.
• Creates materials as needed including spreadsheets, presentations, memos, letters, faxes, and forms.
• Affords support in preparing and updating reports, dashboards, etc.
• Functions as the point of contact for technology access/services, often serving as the PC/LAN contact.
• Maintains all department supplies; anticipates needs and orders.
• Arranges travel as needed.
• Prepares and monitors invoices, submits and reconciles expense reports.
• Takes minutes of meetings as needed.
• Works as a resource to the department on office and administrative functions.
• Works on projects as requested.
• Handles sensitive information in a confidential manner.

Qualifications

• Three or more years of administrative or assistance experience.
• High school diploma or equivalent; college coursework preferred.
• Proficient in MS Office at intermediate levels.
• Proficient in general technology.
• Strong organizational and planning skills.
• Excellent written and verbal communication skills.
• Attention to detail and problem solving.
• Strong time management skills and ability to multi-task and prioritize work.

Compensation

Pay Range - Start: $26.09
Pay Range - End: $39.13
Structure: 110 Geographic Specific Pay Structure: Structure 150
Structure: 115

Skills

• Teamwork (NM) - Advanced
• Organizational Excellence (NM) - Advanced
• Attention to Detail (NM) - Advanced
• Emotional Intelligence (NM) - Advanced
• Business Acumen (NM) - Intermediate
• Administrative Service Delivery (NM) - Advanced
• Technical & Digital Acumen (NM) - Advanced
• Documentation (NM) - Intermediate
• Interpersonal Savvy (NM) - Advanced
• Organizational & Political Savvy (NM) - Advanced
• Customer Service Mindset (NM) - Advanced