Administrative Assistant

About the role

Company: Northeast Precast. Reporting To: COO. Job Type: Full-Time, Salary. Northeast Precast is seeking a detail-oriented and highly organized Administrative Assistant to provide cross-functional support across reception, and sales operations. This position will serve as a central point of coordination while providing backup coverage during employee absences, high-volume periods, and changing operational needs. The ideal candidate is proactive, dependable, adaptable, and comfortable shifting between responsibilities while supporting multiple departments in a fast-paced environment.

Responsibilities

• Answer, screen, and direct incoming telephone calls professionally.
• Greet visitors and assist with general inquiries.
• Manage incoming and outgoing mail, deliveries, and packages.
• Maintain an organized and professional reception area.
• Provide reception and front-office coverage as needed.
• Assist with preparing, coordinating, and processing sales-related paperwork.
• Review documents to ensure that all required information is complete and accurate.
• Maintain organized electronic and physical sales records.
• Communicate with internal departments to support timely document and order processing.
• Provide administrative and backup support to the sales team as needed.
• Perform filing, data entry, scanning, copying, and document-management duties.
• Assist with internal communication and coordination among departments.
• Maintain accurate and organized electronic and physical records.
• Track outstanding items and follow up to support timely completion.
• Provide cross-functional coverage based on business priorities and staffing needs.
• Assist with special projects and other administrative duties as assigned.

Qualifications

• Three or more years of administrative, office support, or related experience.
• Experience supporting multiple departments or business functions preferred.
• Experience with timekeeping or workforce-management systems is a plus.
• Proficiency in Microsoft Office, including Excel, Word, and Outlook.
• Strong organizational and multitasking abilities.
• Excellent attention to detail and accuracy.
• Effective written and verbal communication skills.
• Ability to prioritize responsibilities and meet deadlines in a fast-paced environment.

Preferred Skills

• Professional demeanor with sound judgment and discretion.
• Reliable and dependable, with consistent follow-through.
• Flexible and willing to provide coverage wherever operational support is needed.
• Able to handle sensitive and confidential information appropriately.
• Composed and effective in a fast-paced, high-volume environment.
• Strong interpersonal skills and the ability to communicate respectfully with employees, customers, visitors, and leadership.
• Self-directed, resourceful, and accountable for completing assigned responsibilities.

Benefits