Administrative Assistant

Responsibilities

• Performs a variety of administrative support including calendar maintenance and scheduling, phone responsibilities, travel arrangements, expense reports, presentation preparation, meeting coordination, budget preparation and reporting, recordkeeping, and other activities.
• Provides administrative support to organization/department.
• Uses business software applications (e.g., word processing, presentation and spreadsheet) to prepare correspondence, reports, presentations, agendas, minutes, etc.
• Receives, screens and directs incoming calls, visitors, mail and email.
• Maintains files, records, calendars, and diaries.
• Arranges business travel, coordinate meeting arrangements, and/or track expenses.
• Serves as a liaison between executives, managers, staff, customers, and visitors.
• Researches and summarizes complex information in preparation for meetings and special projects.
• Drafts responses to correspondence, research and compile information for special projects, or prepare reports as required.
• Procures office supplies when inventory is low.
• Participate in other projects or duties as assigned.

Requirements

• High School Diploma required.
• Three (3) plus years of experience performing administrative duties supporting multiple managers.
• Or equivalent combination of education and/or experience.
• Excellent organizational skills to manage multiple tasks, prioritize work effectively, and meet deadlines.
• Ability to plan and coordinate schedules, meetings, appointments, and travel arrangements efficiently.
• Strong verbal and written communication skills, ability to effectively communicate across all levels of the organization.
• Ability to use discretion and maintain confidentiality.
• Strong attention to detail.
• Proficient in Microsoft Office Suite products including Outlook, Excel, Word, and PowerPoint.
• Ability to complete complex assignments requiring significant judgment, initiative, and problem solving skills.
• Ability to be flexible and adaptable to handle changing priorities, deadlines, and unexpected situations.

Qualifications

• Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions of the job.

Benefits

• Salary: $18.81 - $25.00

Pay

• Primarily seated work;
• Extensive computer and telephone use;
• Occasional standing, walking, reaching, bending, and lifting up to 10 lbs.