Administrative Assistant

Applicant resumes may be shared with a partner for consideration. Applicants must complete the application questions and Release of Information to be considered for this on-site position supporting Program Manager Tactical Communications & Electromagnetic Warfare Systems (PM TCE).

About the role

MLT creates solutions by empowering our people to fulfill their passion for service. This role provides administrative support to an acquisition program management environment.

Responsibilities

• Draft, review, and edit correspondence, presentations, and documentation for clarity, effectiveness, grammar, spelling, punctuation, and format to ensure compliance with published templates and/or style guides.
• Manage taskers from assignment through consolidation and response, ensuring completeness and accuracy.
• Assist with administrative travel requirements, including review and processing of travel documents, coordination and tracking of travel training.
• Coordinate meetings, including scheduling, set-up, and collection and printing of read-ahead material.
• Execute daily calendar management.
• Transmit SECRET-level security clearance information and process visit requests for Government personnel attending classified meetings.
• Submit and track to completion requests for facility and information technology support.
• Assist in workspace coordination, including managing floor maps, updating workspace assignment trackers, and supporting floor audits.
• Monitor daily roll call of the workforce.
• Manage office supply inventory.
• Handle receipt and delivery of mail.

Requirements

• Proficient in the use of Microsoft 365, including Teams, SharePoint, and the Microsoft Office Suite.
• Good written communication skills, organizational skills, and ability to perform detail-oriented work.
• High School Diploma.
• 3-6 years of experience.

Preferred Qualifications

• Familiarity with Defense Travel System (DTS).
• Familiarity with Joint Travel Regulations (JTR).
• Familiarity with Marine Online (MOL).
• Familiarity with Department of the Navy (DON) Correspondence Manual (SECNAV M-5216.5).
• Familiarity with Marine Corps Order (MCO) 5216.20B, Headquarters Marine Corps (HQMC) Supplement to the DON Correspondence Manual.
• Familiarity with U.S. Government Printing Office (GPO) Style Manual.
• Familiarity with Marine Corps Records Management 5210.11F.
• Familiarity with Marine Corps Systems Command Acquisition Guidebook (MAG).

Physical Demands

• Ability to sit, stand, walk, speak, and hear.
• Ability to use hands and arms for routine work tasks.
• Occasional lifting or moving of items up to 30 pounds.
• Vision abilities required include close and distance vision, peripheral vision, depth perception, and the ability to adjust focus, with or without corrective lenses.

Work Environment

This position is performed in a typical indoor office setting with a quiet to moderate noise level. Reasonable accommodations may be provided to enable individuals with disabilities to perform the essential job functions. Employees are expected to follow safety procedures and use appropriate safety equipment, as required.