Administrative Assistant

About the role

MISTRAS Group is seeking a qualified Administrative Assistant to join our team in Memphis, TN. The Administrative Assistant is responsible for providing administrative support. This role is responsible for assisting in the day-to-day operations of the lab. Duties will include, document handling, scheduling, invoicing, and other various administrative duties.

Responsibilities

• Entering timesheets into the payroll system, accounts payable, client invoicing, etc.
• Provide administrative assistant support to multiple managers.
• Provide client support through email and telephone communication.
• Preparation of documents in Word/PowerPoint/Excel/PDF as required.
• Maintain and update client files Assist in record retrieval.
• Scanning/e-mail/filing, etc. as required.
• Strong communication skills for correspondence.
• Must exhibit strong professionalism within the working environment.
• Keep confidentiality on all matters. (Violation of confidentiality can be cause for dismissal).

Requirements

• High School Diploma minimum.
• 3 or more years of experience in an Administrative Assistant position or similar.
• Ability to perform tasks requiring knowledge of; payroll, expenses, purchase orders, payables, month-end reports, travel reconciliation, vehicle database, and general administrative duties.
• Ability to demonstrate professional competency and work well with others.
• Ability to listen effectively, communicate clearly, and keep others informed of necessary information.
• Well organized and able to use time effectively.
• Ability to act independently and take initiative with work assignments.
• Knowledgeable with Microsoft Office and general office machines.
• General mathematical knowledge is required.
• Ability to function independently or under direct supervision.
• IFS & Dayforce experience preferred.

Benefits

• Comprehensive health benefits with coverage after 30 days of full-time employment
• Generous paid time off
• Company paid training
• Competitive Wages & Per Diem for Travel jobs per DSA Rates
• 401K Savings Plan with 50% company match up to 6% of salary, after 90 days

Pay

Competitive Wages & Per Diem for Travel jobs per DSA Rates

Schedule

This position is full-time, in office, Monday-Friday.