Administrative Assistant

About the role

Mirabella Seattle is located in South Lake Union, Seattle's vibrant downtown area. As a Life Plan Community, residents enjoy access to a wide range of amenities including dining, healthcare services, and cultural attractions.

Responsibilities

• Provide assistance, organization, and support for the administration of the department, co-workers, and residents by facilitating the exchange of information between departments.
• Ensure continuity and timeliness by ensuring information is exchanged promptly.
• Exude a warm and inviting demeanor by being outgoing and friendly with anyone who comes to the community.
• Aid and direct residents, employees, and guests by providing information, coordinating transportation, supporting move-ins/admissions, and ensuring their needs are addressed.
• Support the department by managing calendars, expense reports, filing systems, database entry, meeting preparation/notes, and office supply/equipment coordination.
• Prepare communications and publications such as resident birthday cards, newsletters, letters, phone lists, bulletin boards, and reports to ensure timely and accurate updates.
• Engage with community by assisting with marketing events, open houses, sales inquiries, and Foundation activities such as tracking, receipting, and fundraising.
• Facilitate projects and special initiatives by collaborating across departments, maintaining records, and ensuring deadlines and resident service standards are met.

Requirements

• Minimum of 3 years' experience in clerical office work, customer service, or a related field.
• Affordable housing for employees.

Qualifications

• Associate or bachelor’s degree in business administration or related field is preferred.
• Proficient computer skills, including Microsoft Office programs and other relevant business applications/software.

Skills

• Excellent communication and interpersonal skills.
• Ability to multitask and prioritize tasks effectively.
• Strong organizational and attention to detail skills.
• Experience with Microsoft Office and other relevant business applications/software.

Benefits

• Medical Insurance: Choose from multiple plans for you and your dependents, effective the 1st of the month after hire, with premiums subsidized for employees.
• Health Savings Account (HSA): We contribute $$ to help cover your medical expenses. Funds roll over and are yours to keep!
• Flexible Spending and Dependent Care Account (FSA): Set aside pre-tax dollars to pay for eligible expenses and help lower your out-of-pocket costs.
• Dental & Vision Insurance: Bundled coverage and multiple options, with premiums subsidized for employees.
• Life and AD&D Insurance: Company-provided coverage to help protect you and your loved ones.
• Paid Time Off (PTO): Use it as you earn it—take time off when you want or choose PTO+ for extra pay.
• 401(k) with 4% Employer Match: Boost your retirement savings with every paycheck!
• Profit Sharing Plan: We contribute to profit sharing plan, helping you build savings based on company performance.
• Employee Cafeteria: Convenient onsite dining with a variety of meal options.
• Employee Discount to onsite dining venues – savings on meals to keep you fueled throughout your workday.
• Scholarships: Funded by residents to support your education and professional growth.
• Employee Referral Bonus Program: Invite your friends to join our team and score $$ when they’re hired.
• PayActiv: Flexible access to earned wages.
• Pet Insurance: Keep your furry family members healthy with voluntary coverage.
• Employee Appreciation: We value and recognize your contributions through bonuses, events, and other rewards that celebrate your hard work.
• Resident Appreciation Bonus: An annual “thank you” from our residents recognizing your service and dedication.

Pay

$28.00 - $30.00 / hr DOE

Schedule

Monday - Friday 8:00 am - 4:30pm