Administrative Assistant

At Minnesota State Community and Technical College (M State), we're seeking an experienced Academic Administrative Assistant to the Dean of the School of Business and Information Technology to become a key partner in advancing student success across our multi-campus institution.

About the role

This is more than an administrative role. You'll serve as the operational hub of a large academic division, working directly with the Dean, faculty, staff, and stakeholders to coordinate initiatives, manage projects, support hiring and budgeting processes, oversee communications, and help drive strategic priorities.

• High-impact role supporting executive academic leadership
• Diverse responsibilities spanning project management, budgeting, scheduling, communications, faculty support, and strategic initiatives
• Opportunity to influence student success and academic excellence
• Collaborative and mission-driven culture built on Integrity, Inclusion, and Innovation
• Full-time position with excellent Minnesota State benefits
• Work alongside professionals dedicated to making a difference in their communities

Responsibilities

• Leading and coordinating major School of Business and IT projects and initiatives
• Managing administrative operations for a complex academic unit
• Supporting budgeting, reporting, hiring, onboarding, and faculty evaluation processes
• Maintaining department web content, SharePoint sites, and communications
• Coordinating course scheduling and faculty workload management
• Serving as a trusted resource for faculty, staff, students, and community partners
• Providing executive-level support to the Dean and academic leadership team

Requirements

• Experience supporting senior leaders in higher education, government, healthcare, or other complex organizations
• Exceptional organizational and project management skills
• Strong proficiency with Microsoft Office, especially Excel
• The ability to manage multiple priorities independently
• Excellent communication and relationship-building abilities
• A commitment to confidentiality, customer service, and continuous improvement
• Higher education administrative experience is strongly preferred

Pay

$22.62 to $30.62 per hour
$47,231 to $63,935 annually

Schedule

Monday-Friday | 8:00 a.m. to 4:30 p.m. / Summer schedule may differ