Administrative Assistant

About the role

Our client, a growing construction and general contracting firm, is seeking an experienced Construction Administrative Assistant to support project managers, bid submissions, and daily office operations. This is a fast-paced, fully onsite role best suited for someone who has spent several years in the construction industry and understands the urgency, paperwork, and coordination required to keep projects moving.

Client Details

Our client is an established construction and general contracting company that delivers commercial, educational, and private-sector projects throughout the region. With a collaborative, entrepreneurial environment, the team values hard work, accountability, and individuals who can thrive in a deadline-driven construction setting.

Responsibilities

• Support project managers with bid and tender preparation.
• Coordinate subcontractor and vendor communication to obtain pricing, quotes, and required documentation.
• Prepare, track, and organize bid packages and submission materials.
• Request and manage certificates of insurance and other compliance documents.
• Maintain project files, job folders, and electronic records.
• Assist with construction-related paperwork, permits, contracts, and government documentation.
• Coordinate time-sensitive bid deliveries and project submissions.
• Answer phones and serve as a point of administrative support for the office.
• Assist with general office administration and operational tasks as needed.
• Ensure all documentation is completed accurately and submitted within deadlines.

Qualifications

• 3+ years of administrative experience within the construction, general contracting, or related industry.
• Previous experience supporting construction projects, bids, estimating teams, project managers, or field operations is required.
• Strong understanding of construction documentation, subcontractor coordination, and project administration.
• Highly organized with exceptional attention to detail.
• Able to prioritize effectively and manage multiple deadlines simultaneously.
• Self-motivated, resourceful, and comfortable working in a hands-on environment.
• Confident communicator who knows when to work independently and when to seek guidance.
• Proficient with Microsoft Office and document management systems.
• Comfortable working onsite five days per week and contributing wherever needed.

Pay & Schedule

• Competitive salary between $70,000 and $90,000 USD annually.
• Five days onsite in NY.

Benefits

• Stable opportunity with an established construction business.
• Exposure to all aspects of project administration and bidding.
• Direct interaction with company leadership and project teams.
• Opportunity to build long-term knowledge within the construction industry.
• Hands-on role with meaningful responsibility and growth potential.