Administrative Assistant

Regular, hourly position eligible for benefits. Scheduled weekly hours: 40.

About the role

Performs a variety of complex administrative tasks involving some discretion and requiring moderate amounts of independent judgment related to the oversight of the daily operations of a University administrative unit.

Responsibilities

• Monitors and reviews operations of unit; ensures smooth work flow; ensures work product meets professional standards.
• Serves as informational resource to staff; investigates and resolves problems or difficulties related to area of expertise.
• Assists University staff, faculty, and students; answers inquiries and provides information.
• Oversees staff; assists in the enforcement of policies and procedures; establishes schedules and reviews performance.
• Gathers and analyzes statistical information regarding department's programs and activities; produces reports.
• May assist in the performance of various financial and budgetary tasks including preparing and monitoring budgets, preparing fiscal reports, or processing payments; may maintain inventory of supplies.
• Manages CCES front lobby operations, including student check-ins, resource distribution, operating the Professional Headshot Photo Booth, greeting employers, and maintaining a clean, organized lobby area.
• Supports event planning and coordination, including reserving classroom space in 25Live, placing catering orders, and managing workshop entries in Handshake and Localist (University Calendar).
• Oversees resume printing operations and manages two departmental email accounts.
• Hires, trains, and supervises student assistants.
• Assists the Recruiting Coordinator with employer guest parking and interview room preparation, including setup and cleaning.
• Manages office inventory, hospitality supplies, and operational resources while supporting departmental reporting, including Professional Headshot Photo Booth metrics and enforcement of no-show/late cancellation policies.

Requirements

• Nine months of coursework or training beyond high school in Business Administration and three years of related experience, or an equivalent combination of education and expertise.

Skills

• Knowledge of unit's operations, policies, and procedures.
• Supervisory skills.
• Knowledge of computer and office applications.
• Research skills.

Pay

Hourly rate: $20.15.