Administrative Assistant

Responsibilities

• Answer incoming telephone calls
• Compose, edit and/or type business correspondence and basic business documents
• Maintain organizational charts for Department
• Develop PowerPoint presentations for client meetings
• Distribute and sort incoming mail and faxes for office staff
• Send out departmental mail via UPS, FedEx, US Mail, and courier service and/or accept deliveries
• Maintain and order office supplies
• Cook up conference room reservations or group meetings
• Aid with office management duties as needed (e.g. operate and arrange maintenance of copier, fax machines, computer and other office equipment)
• Maintain correspondence files and other electronic filing and/or hard copy filing either on-site or in storage
• Complete other administrative duties as assigned, such as: Make travel arrangements, Process and submit expense reports on behalf of direct managers, Submit payment requests for invoices to the Accounts Payable Department, Respond to customer inquiries (e.g. answer questions regarding the company’s parking facilities and requests for refunds)

Qualifications

• Must be professional and have excellent verbal and written communication skills
• Excellent grammar and spelling skills required
• Must be diligent and conscientious; self-starter who can work with minimal supervision
• Must have excellent time management and organizational skills (multi-tasking, prioritization, deadline orientation)
• Must have excellent typing skills (speed and accuracy); Preferably at least 40 WPM or better
• Proficiency using Microsoft Office Suite (Word, Excel, PowerPoint); Google Mail, Calendars and Docs
• Ability to interact professionally and courteously with clients, customers, office personnel and contractors
• Knowledge of modern office practices and procedures
• A professional appearance/presentation

Benefits

• Eligible employees will participate in the various benefits plans including medical, dental, vision, flexible spending accounts, long/short term disability, life insurance, accident insurance, 401k and paid time off

Pay

Salary Range: $22.00 - $23.00 per hour