Administrative Assistant

Responsibilities

• Enters fuel tickets into the Menzies Aviation accounting software daily to maintain established deadlines
• Inputs inventories, receipts, and transfers daily
• Performs analysis of (loss/gain) in the system daily
• Ensures data is entered correctly, appropriately documented, and reconciled to source documents
• Assists managers, employees, suppliers, and customers with inquiries, resolving issues or escalating as necessary
• Validates monthly closing reports to ensure that monthly summaries add up to daily totals
• Maintains all base billing through Menzies Aviation accounting software and corresponds with Accounts Payable
• Organizes, arranges, and enters document data in accordance with established procedures
• Performs general office duties inclusive of, but not limited to filing, answering telephone(s), mail distribution, and composing correspondence
• Affords assistance with preparing new employees hiring paperwork
• Creates and maintains employee files
• Conducts new-hire onboarding and orientation
• Compiles and submits orders for base supplies and maintains Purchase Order records
• Ensures safe and secure operation, in accordance with the highest possible standards of health, safety, security, and all government statutory requirements
• Performs other duties as assigned

Qualifications

• High School diploma or equivalent
• Ability to read, write, and speak fluent English
• Must be computer literate with strong knowledge of Microsoft Word and Excel
• Excellent organizational skills, ability to prioritize and multi-tasked orientated
• Must be able to lift, move/push 30 lbs.
• Must pass pre-employment drug test

Skills

• Proficient with Microsoft Word and Excel
• Strong typing skills (30-40 WPM)
• Strong organizational and prioritization skills
• Self-starter with ability to work independently
• Ability to lift up to 35 lbs.

Benefits

• Committed to creating an inclusive working environment
• Equal opportunity employer
• Commitment to diversity and inclusion

Pay

TBD

Schedule

TBD

Company Information

This is what has driven our team since 1833. Since that time, we have developed to become a critical partner in the global aviation industry, delivering time-critical logistics services at over 300 locations in 65 countries, across 6 continents. But at the heart of our business is our people.

About the Role

Role Purpose: Responsibilities include organizing and arranging documents and data, updating, and correcting timecards, finalizing payroll, assisting new employees with hiring paperwork and all other general office duties.

What We Are Looking For

• High School diploma or equivalent
• Ability to read, write and speak fluent English
• Must be computer literate with strong knowledge of Microsoft Word and Excel
• Excellent organizational skills, ability to prioritize and multi-tasked orientated
• Must be able to lift, move/push 30 lbs.
• Must pass pre-employment drug test

Diversity

Menzies Aviation are a committed equal opportunity employer and encourage applications for suitably qualified and eligible applicants regardless of sex, race, disability, age, sexual orientation, gender reassignment, religion or belief, marital status, pregnancy, and maternity. We strive to create an inclusive working environment, where the different knowledge, perspectives, experiences, and approaches of our global workforce are represented. Where everyone feels valued and can reach their full potential.

Application Instructions

Please click apply now.