Administrative Assistant

About the Company

Meneses Law is an accomplished Immigration law firm with an outstanding track record of providing immigration services with the highest professional standards to our clients. We work with thousands of clients across the United States on Adjustment of Status, Visas, Petitions, Labor About Certifications, Citizenships, Deportations, Waivers, DACA Renewals, and Asylum matters.

Job Summary

Meneses Law is looking for a HIGH energy bilingual office administrator to help with the organization and running of the daily administrative operations of our firm to assist our clients seeking legal options.

Essential Functions/Responsibilities

• Handling incoming calls and other communications in Spanish and English.
• Managing filingsystem; e-file, paper file, and scanning.
• Recording information as needed by following organizational instructions.
• Greeting clients and visitors as needed by following organizational instructions.
• Updating paperwork, maintaining documents, and word processing.
• Helping organize and maintain office shared areas.
• Performing general office clerk duties and errands such as, filing, typing, scanning, printing, following instructions, and meeting deadlines for tasks.
• Maintaining office equipment as needed.
• Aiding with client reception as needed such as, greeting clients, providing directions, scheduling clients, and answering/calling clients.
• Creating, maintaining, and entering information into databases.
• Performing any other tasks or functions deemed necessary to the daily operations of the employer.

Required Skills/Abilities

• Ability of reading comprehension, writing, speaking to others to convey information effectively, active listening and interpreting instructional documents.
• Strong knowledge of business and management principles involved in strategic planning, leadership techniques, production methods, and coordination of people and resources.
• Ability to act with integrity, professionalism, and confidentiality.
• Ability to thrive in a fast-paced, collaborative environment.
• Understanding and adhering to KPI’s and metrics.
• Able to type 45 WPM or more.
• Bilingual in English and Spanish.

Education and Experience

• Bachelor's degree
• 1 year of Office Experience

Physical Demands

• This position involves regular walking, standing, sitting for extended periods of time, hearing, and talking.
• Occasionally involve stooping, kneeling, or crouching.
• May involve close vision, color vision, depth perception, focus adjustment and viewing computer monitor for extended periods of time.
• Involves manual dexterity for using keyboard, mouse, and other office equipment.
• The ability to move and lift items up to 10 pounds.

Compensation & Benefits for Working at Meneses Law

• $20 per Hour
• Excellent Benefits (Medical, Employer Paid Dental, Vision, Employer Paid Life Insurance, Paid Time Off, and Selected (10) Days of Paid Holidays)
• 401k Safe Harbor Match
• Work Life Balance Schedule: Operational Hours are 8:00 a.m. to 5:00 p.m. with flexibility to work 2 Saturdays a month.

Business Professional Work Environment

• Structured Training programs
• Meaningful Career Advancement Opportunities
• Work with state-of-the-art technology
• Name Recognition & Prestige Immigration Law Firm
• Birthday and Anniversary rewards
• Sophisticated, challenging work
• Participation in a variety of volunteer events throughout the year.

Must Have

• The ability to work on a flexible schedule based on department and company needs

We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, color, sex, age national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state, or local protected class.