Administrative Assistant

About the role

MemorialCare is a nonprofit integrated health system that includes four leading hospitals, award-winning medical groups – consisting of over 200 sites of care, and more than 2,000 physicians throughout Orange and Los Angeles Counties. We are committed to increasing access to patient-centric, affordable, and high-quality healthcare; your personal contributions are integral to MemorialCare's recognition as a market leader and innovator in value-based and other care models. Across our family of medical centers, we support each one of our bright, talented employees in reaching the highest levels of professional development, contribution, collaboration, and accountability. Whatever your role and whatever expertise you bring, we are dedicated to helping you achieve your full potential in an environment of respect, innovation, and teamwork.

Position Summary This position requires the full understanding and active participation in fulfilling the mission of Saddleback Medical Center. It is expected that the employee demonstrate behavior consistent with our core values: Integrity, Accountability, Best Practices, Compassion and Synergy. The employee shall support Saddleback Medical Center’s strategic plan and participate in and advocate performance improvement/patient safety activities. The Administrative Assistant I is responsible for office administrative and data support for the Acute Care Services departments. This position requires the ability to exercise independent judgment and to follow through on project assignments. It includes maintaining records, coordinating, and facilitating daily department operations, and clear communication to all hospital contacts and the community.

Responsibilities

• Provides administrative support for five (5) acute care services departments to ensure department operations run smoothly.
• Creates routine and periodic reports and presentations for the various departments based on needs to enhance acute care services while also maintaining established workflows.
• Schedules and coordinates meetings based on availability and prioritization of both routine and ad hoc meeting requests.
• Supports effective daily office management including monthly reports, requisitions, maintaining files, orders, and proper functioning of equipment to support acute care services.
• Maintains the ability to effectively prioritize and manage multiple tasks efficiently and meets appropriate deadlines.
• Ability to be at work and be on time.
• Ability to follow company policies, procedures and directives.
• Ability to interact in a positive and constructive manner.
• Ability to prioritize and multitask.

Requirements

• 1-year experience working in an Acute Care Hospital setting preferred
• Minimum 3 years of administrative assistant experience required
• Familiarity with medical terminology
• Computer literate in spread sheets, word processing, graphic and managing network files/documents
• Proficient in Microsoft Office (Word, Excel, PowerPoint)
• Associate degree in Computer Science, Business Administration, or another related field preferred

Skills

• Medical terminology familiarity
• Proficiency in Microsoft Office (Word, Excel, PowerPoint)
• Spreadsheet and word processing skills
• Ability to manage network files/documents
• Prioritization and multitasking
• Effective communication

Benefits

• High quality health insurance plan options for employees and dependents
• Access to MemorialCare Benefits and Rewards program

Pay

Pay Range: $26.48/hr - $38.40/hr. Placement in the pay range is based on multiple factors including, but not limited to, relevant years of experience and qualifications. In addition to base pay, there may be additional compensation available for this role, including but not limited to, shift differentials, extra shift incentives, and bonus opportunities.

Schedule

Shift: Day (On‑Site, Full Time)