Administrative Assistant

Job Responsibilities

• Operate office machines, such as voice mail systems, security system and desktop computer.
• Answer telephones, direct calls, and take messages.
• Maintain and update filing, inventory, mailing, and database systems, either manually or using a computer.
• Process incoming and outgoing physical and electronic mail.
• Communicate with clients, employees, and other individuals to answer questions, disseminate or explain information, and address complaints.
• Compile, copy, sort, and file original incoming records and other documents.
• Review files, records, and other documents to obtain information to respond to requests.
• Entering, recording, storing, or maintaining information in written or electronic/magnetic form.
• Familiarity with computer equipment setup to include hardware connections and software updates.

Skills/Abilities

• Experience with multi-line phone system required.
• Excellent professional communication skills. Position requires interaction with all interoffice personnel, managers and attorneys as well as the clients and outside vendors.
• Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, and other Firm procedures, terminology, and technology.
• Knowledge of principles and processes for providing exceptional customer service to include effective written and oral communication skills.
• Proficiency with Microsoft Outlook, Word and Excel. Experience with NitroPro a plus.
• Acquire knowledge of Client Management Systems upon hire.

About the Role

McMichael Taylor Gray, LLC is a full-service default and creditors’ rights law firm delivering quality, cost-effective legal services for financial institutions throughout most of the Eastern United States. The founding partners of MTG established a forward-thinking, client focused law firm, centered on an unwavering commitment to the following core values:

• Excellence
• Integrity
• Honesty
• Respect

Requirements

• High school diploma or equivalent.
• At least two years related law office experience preferred.
• Prior experience in a law firm setting preferred.

Qualifications

A successful candidate must pass a background check and be able to provide two professional references. All candidates will be subject to pre-employment screens and confirmation of eligibility to work in the United States. Candidates may also be subject to criminal and/or credit history checks and reference checks depending on the nature of the position for which they are applying.

Benefits

McMichael Taylor Gray, LLC is an Equal Opportunity Employer, drug free workplace, and complies with ADA regulations as applicable.