Administrative Assistant

About the Role

This position provides administrative and secretarial support for the Plant Operating Committee (POC) under the direct supervision of the human resources manager or a member of the POC. Responsibilities include typing, filing, scheduling, financial record keeping, payroll support, creating presentations and reports, coordinating meetings and conferences, obtaining supplies, managing direct mailings, and handling special projects. The role involves answering non-routine correspondence, assembling confidential information, and interacting with a diverse group of external callers, visitors, and internal contacts at all levels of the organization. Independent judgment is required to plan, prioritize, and organize a diversified workload, as well as recommend changes in office practices or procedures.

About Linamar/McLaren Engineering

Linamar Corporation is a Canadian diversified global manufacturing company specializing in highly engineered products across various industries and markets. McLaren Engineering, the engineered products division of Linamar, focuses on the design, development, and testing of advanced automotive driveline and powertrain systems. Employees have access to tools for success and work in a fast-paced, rapidly growing environment alongside motivated and engaged colleagues.

Key Accountabilities

• Support, foster, promote, and demonstrate Linamar’s Core Values and Leadership Behaviors.
• Maintain balance between customer, employee, and financial satisfaction by maximizing facility/department Performance Indicators to align with Linamar’s Stepping Stool of Success Strategy.
• Support and maintain department lean initiatives and 5S requirements as outlined in LPS system requirements.
• Schedule and organize complex activities such as meetings, travel, conferences, and department activities for POC members.
• Perform desktop publishing and create visual presentations for POC members.
• Establish, develop, maintain, and update filing systems and a library of trade journals and magazines for the POC.
• Organize and prioritize large volumes of information and calls, including taking messages and answering routine and non-routine questions.
• Coordinate with other assistants to cover phones, welcome visitors, and maintain a visitor log.
• Sort and distribute mail, draft written responses, and reply to requests for information.
• Work independently and within a team on special nonrecurring and ongoing projects, acting as project coordinator for tasks such as planning presentations, organizational charts, spreadsheets, direct mailings, and brochures.
• Design and type general correspondences, memos, charts, tables, and graphs, ensuring accuracy and clarity of final copy.
• Support POC members in financial activities, including documenting credit card expenses and inputting labor hours for payroll.
• Collect and maintain non-disclosure agreements and perform contractors and visitors orientation.
• Conduct 5S audits and coordinate building maintenance activities and vendor services (e.g., vending machines, coffee machines).
• Assist in company events and customer visits, including ordering lunches and preparing conference rooms.

Requirements

• Associate degree in Business or Administrative field, or a high school diploma with 10 years of related experience.
• Strong proficiency in MS Office and proven project management, analytical, organizational, and technical skills.

Desired Characteristics

• Ability to work well under pressure in a fast-paced environment and exercise sound judgment and discretion.
• High level of creativity, motivation, and positive energy.
• Thoroughness and attention to detail.
• Fast learner with the ability to quickly adapt to new technology.
• Strong collaboration and communication skills.
• Flexibility in handling diverse tasks and responsibilities.

Benefits

• Opportunities for career advancement.
• Tuition assistance.
• Great benefits and competitive pay.
• Time off.