Administrative Assistant

About the role

The Administrative Assistant provides administrative and clerical support to ensure the efficient day-to-day operations of the department and site leadership team. This role is responsible for coordinating office activities, maintaining records, supporting communication across departments, and assisting with documentation and reporting. Working in a fast-paced mining environment, the Administrative Assistant helps maintain organized workflows, supports staff and visitors, and ensures that office operations run smoothly while maintaining professionalism and confidentiality.

Responsibilities

• Provide general administrative support including document preparation, filing, data entry, and record management.
• Maintain organized and accurate departmental files and documentation.
• Assist with preparing reports, presentations, and correspondence.
• Support scheduling, calendar management, and coordination of meetings.
• Greet and assist employees, visitors, and contractors in a professional and courteous manner.
• Coordinate meeting logistics including meeting rooms, materials, and communication with attendees.
• Maintain office supplies and coordinate ordering when necessary.
• Assist with organizing site communications and distributing information as needed.
• Support communication between departments and assist with coordination of administrative tasks.
• Help track records, reports, and documentation required by leadership or operational teams.
• Assist with organizing training sessions, events, and internal meetings.
• Ensure records and documentation are maintained in accordance with company.
• Assist with administrative support for reporting, audits, and compliance requirements when necessary.
• Maintain confidentiality of sensitive company or employee information.

Qualifications

High school diploma or equivalent required; additional administrative training or education preferred. Previous administrative or office support experience preferred.

Skills

• Strong organizational, communication, and multitasking skills.
• High attention to detail and accuracy.
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Ability to work independently while supporting a team environment.
• Professional demeanor and strong interpersonal skills.
• Ability to work in a remote mining environment.

Benefits

• Medical, Dental, and Vision Insurance
• Health Savings Account (HSA) / Flexible Spending Account (FSA)
• ShortTerm and LongTerm Disability
• Life Insurance
• 401(k) Retirement Savings Plan
• Paid Time Off (PTO) and paid holidays
• Opportunities for professional development and career growth