Administrative Assistant

About the role

This role helps ensure our senior leaders can stay focused on strategic priorities by providing organized, proactive, and reliable administrative support. By keeping schedules, meetings, travel, and day-to-day details running smoothly, this position plays an important part in the effectiveness of the Executive Office and the broader organization.

Responsibilities

• Provide day-to-day administrative support under the direction of the Senior Executive Assistant to two C-suite executives, including correspondence, documents, expenses, records, and general administrative requests such as coordinating meetings, calendar requests, travel arrangements, and related logistics.
• Partner closely with the Senior Executive Assistant to ensure seamless support and coverage for both executives including tracking administrative requests, follow-ups, and action items to ensure timely completion.
• Aid with special projects and administrative initiatives as needed and provide backup support to the broader Executive Office and administrative team when needed.
• Assist with calendar management, scheduling, meeting coordination, and resolution of scheduling conflicts.
• Cook up domestic and international travel, including flights, hotels, transportation, and itineraries.
• Manage meeting logistics such as conference rooms, technology, catering, materials, and other requirements.
• Serve as a professional point of contact for routine administrative requests involving the executives.

Requirements

You’ll be a great fit for this adventure if you have:

• 3+ years of experience in an administrative, office management, or executive support role, preferably in a corporate environment.
• Experience supporting senior or executive-level leadership, including meeting coordination, event support, and executive hospitality.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint); experience with ServiceNow or similar platforms a plus.

Bonus Points

• Associate's or Bachelor's degree in Business Administration, Office Management, Hospitality, or a related field preferred.

Pay, Benefits, and Schedule

Pay Range: $18.50/hr - $24.00/hr + DOE and Bonus Opportunities
Location/Schedule: This role is based at our Salt Lake City Headquarters and is fully onsite, Monday through Friday.