Administrative Assistant

About the role

The Massachusetts Port Authority is a dynamic organization connecting people and businesses to the global community by air, land, and sea. As an essential part of our team, you will support the safe, efficient, and sustainable movement of planes, cargo, and cruise ships while managing real estate assets that generate $20 billion for the region’s economy. At the Port of Boston, including Conley Container Terminal and Flynn Cruiseport, we drive the New England regional economy by providing unparalleled connectivity, state-of-the-art infrastructure, and exceptional customer service. Our commitment to safety, security, environmental stewardship, and operational excellence positions Boston as a premier global maritime gateway.

Responsibilities

• Serve as a trusted partner to Conley Terminal leadership by ensuring seamless administrative operations, effective coordination of priorities, and management of sensitive and confidential information.
• Maintain accurate payroll, personnel, and workforce records while ensuring compliance, supporting employee needs, and fostering effective labor and stakeholder relationships.
• Facilitate communication, collaboration, and organizational effectiveness through meeting coordination, document management, correspondence preparation, and support for leadership initiatives.
• Leverage data, analytics, and performance reporting to provide operational insights, support strategic decision-making, enhance workforce planning, and drive continuous improvement.

Requirements

• Associate’s degree or equivalent experience required; Bachelor’s degree preferred.
• 3–5 years of administrative experience supporting a manager, director, or department leader.
• Experience handling confidential materials and managing multiple administrative tasks simultaneously.
• Advanced proficiency in Microsoft Office applications (Word, Outlook, Excel, PowerPoint, Teams).
• Strong written and verbal communication skills to support executive and operational needs.
• Exceptional organizational, time management, and analytical abilities.
• Demonstrated commitment to accuracy, professionalism, discretion, and confidentiality in a fast-paced environment.

Benefits

• Collaboration with colleagues at all levels of leadership across disciplines, including Aviation and Maritime.
• Opportunities for growth, learning, and exploration within a diverse and impactful business.
• Work/life balance and a supportive, inclusive culture.
• A safe, healthy, and secure work environment.
• Pride in supporting the people and businesses of New England while achieving meaningful results.
• Commitment to being good neighbors in the communities we serve and protecting the environment.

Pay

The salary range for this position is $63,000 to $67,000 annually, determined based on relevant experience, education, certifications, training, specialized skills, and overall qualifications.