Administrative Assistant

Responsibilities

• Provide enthusiastic and reliable administrative support to managers and employees to ensure efficient day-to-day office operations.
• Organize and coordinate calendars, appointments, and meetings with accuracy and professionalism.
• Prepare, proofread, and distribute documents, communications, and materials with attention to detail and excellence.
• Maintain organized filing systems to ensure information is accurate, accessible, and well-structured.
• Serve as a respectful, helpful point of contact for internal and external inquiries, directing individuals to the appropriate personnel and providing clear information as needed.
• Monitor office supply inventory, anticipate needs, and ensure timely ordering to support uninterrupted operations.

Qualifications

• A high school diploma or GED.
• A bachelor's degree required.
• Proficiency in Microsoft Office Suite (including Excel, PowerPoint, and Word).
• Prior experience as an administrative assistant or a similar position in a healthcare setting required.
• Strong organizational skills with the ability to manage multiple tasks with accuracy and professionalism.
• Excellent communication and interpersonal skills with a respectful and team-oriented approach.

Benefits

• Tuition reimbursement
• Employee referral bonus
• Health, vision, and dental benefits
• 401(k) with match
• Company-sponsored life insurance
• Employee assistance program (EAP) resources

Pay

Hourly Range: $36-$38/hr (ALL INCLUSIVE)

Schedule

4-5 Days a Week, Working Some Weekends

Core Values

• Passion: Bringing energy, initiative, and a positive attitude to every task, while supporting a smooth and welcoming office environment.
• Respect: Treating all staff, visitors, and partners with professionalism, courtesy, and consideration in every interaction.
• Excellence: Ensuring accuracy, organization, and reliability in all administrative functions to support efficient and effective operations every day.

About the Role

At Bay Harbor Post Acute and Healthcare Center, we believe that strong support systems create strong teams. Guided by our core values of Passion, Respect, and Excellence, the Administrative Assistant plays an essential role in ensuring smooth, efficient office operations and delivering a welcoming, organized, and professional experience for staff, visitors, and partners.