Administrative Assistant

Why Manhattan? Manhattan Construction Company is a family of builders committed to developing teams who do the right thing for our projects, our clients, and each other. Every year, we celebrate team members who have been with the company for 10, 20, 30, and even 40-plus years. We offer large company benefits and professional development opportunities with the care and concern of a family-owned business.

Benefits

• Competitive pay and benefits
• A positive, friendly, and team-oriented workplace with caring leadership
• Professional development and leadership programs
• Opportunities to work on exciting projects for your community
• Security and stability working for a financially strong company
• Career growth through multiple U.S. office locations and affiliated companies

Check out the details in our Career Development Booklet on our website.

About the role

The Administrative Assistant performs duties that provide office services by implementing administrative systems, procedures, and policies to ensure effective and efficient operation. The position requires a strategic partnership with the Project Management, Operations, and Preconstruction/Estimating teams to complete administrative tasks as they arise. The Administrative Assistant must be a flexible team player with strong communication and client service skills.

Responsibilities

• Provides administrative and clerical support to the team
• Answer incoming calls and respond according to protocol
• Correspond with clients via phone and e-mail communication
• Assist with budgets and financing as needed
• Help prepare meeting agendas and presentations
• Manage calendar and schedule appointments
• Arrange travel plans and itineraries
• Assist with the preparation of expense reports in accordance with Accounts Payable’s policies and procedures
• Maintain office supply stock
• Conduct themselves in accordance with our Guiding Principles and exhibit attributes matching the Way We Work
• Other duties as assigned

Requirements

• High School Diploma or GED
• Three years of administrative/secretarial experience

Skills

• Computer knowledge and efficiency, including Microsoft Office products
• Ability to work constructively independently
• Good time management and organizational skills
• Ability to understand and follow instructions
• Functions effectively as part of a team
• Transmits professionalism
• Problem-solving skills
• Excellent customer service skills

Working Conditions

• Ability to physically stand, bend, sit for long periods, and squat throughout the day
• Ability to repeat the same movements
• Ability to communicate effectively and participate fully in meetings, video conferences, and phone calls
• Use hands to type, handle, control, or feel objects, tools, or controls
• Occasionally lift, pull, or move up to 25 lbs
• Occasional travel required, primarily in the metropolitan area but sometimes domestically (must have a valid Driver’s License)

About Manhattan

Founded in 1896, Manhattan is a top-ranked national construction services firm that provides preconstruction, construction management, program management, general building, and design-build services. Manhattan’s award-winning portfolio includes mission-critical, sports, healthcare, government, education, laboratory, aviation, transportation, convention, casino, and hospitality facilities. Manhattan is a:

• 20-time Associated Builders and Contractors (ABC) Accredited Quality Contractor (AQC)
• ABC 2019, 2020, 2021, 2022, and 2023 Top Performing Contractor
• Ten-time STEP Diamond Safety Award Winner
• 2017, 2021, and 2022 National Safety Pinnacle Award winner
• 2023 Great Company To Work For (Oklahoma Magazine)

Under the fifth generation of Rooney family ownership and headquartered in Oklahoma, Manhattan focuses on building trust and building excellence. We pride ourselves on our uncompromising commitment to ethical conduct, safety, and making fiscally sound business decisions to support our clients’ long-term goals, team members, and project partners. For the same reasons we have so many tenured team members, we also have been fortunate to work with many clients for decades, some for over half a century.