Administrative Assistant

Key Responsibilities

• Greet and direct visitors, answer inquiries, and maintain a welcoming environment.
• Answer, screen, and redirect phone calls; take messages as needed.
• Receive deliveries; sort and distribute incoming mail.
• Maintain and order office supplies.
• Run company errands as needed.

Administrative & Clerical Duties

• Maintain electronic and hard copy filing systems in a confidential manner.
• Perform data entry, scanning, mailing, copying, and faxing.
• Schedule appointments, meetings, and travel arrangements.
• Maintain contact lists and update office policies and procedures.
• Aid in document preparation including letters, memos, reports, quotes, proposals, and emails.

Accounting & Financial Support

• Open and date-stamp incoming invoices; route to appropriate departments for approval.
• Verify receipt of goods and enter invoices into the accounting system (Accounts Payable).
• Support Accounts Receivable tasks and perform check deposits.
• Knowledge of Sage/Peachtree is a plus.

Human Resources Support

• Lead recruitment and onboarding activities including job postings and new hire orientations.
• Cook up employee evaluations and performance tracking.
• Cook up vacation calendar and assist with compensation and incentive plan administration.
• Track employee training and development activities.
• Stay current on employment laws and HR regulations; advise management as needed.
• Enter and update employee records.

Inventory & Job Tracking Support

• Write POs and update stock lists when needed.
• Assist with job entry and tracking using DST Trimmer log (jobs, parts, etc.).
• Retrieve images from inspection cameras as needed.

Qualifications

• Proven experience in administrative support roles.
• Strong organizational and multitasking skills.
• Proficiency in Microsoft Word, Excel, and ERP systems.
• Working knowledge of accounting functions (AP/AR) is required.
• Experience with Sage/Peachtree is a plus.
• Strong communication and interpersonal skills.

Benefits

• 401K
• Health Insurance
• Dental
• Long Term Disability
• Paid Time Off (PTO)
• Optional Supplemental Insurance