Administrative Assistant

Lynker Corporation is a leading provider of innovative solutions in weather and climate science. With a commitment to excellence and a passion for innovation, Lynker leverages cutting-edge technologies and scientific expertise to support the creation and delivery of improved operational weather forecasts.

About the role

We are seeking a dynamic and experienced Administrative Assistant to join our growing team by supporting NOAA's CO-OPS Field Operations Division Pacific Operations Branch. The role involves managing office operations and procedures, documenting Division and Branch activities, assisting with technical projects on a periodic or interim basis, and working closely with management and technical staff to ensure administrative needs are met in a timely manner and in accordance with organization policies and procedures.

The candidate should be able to multitask, prioritize work, and meet deadlines, as well as review multiple office calendars and develop an administrative task calendar to support other office personnel.

Responsibilities

• Answer and direct telephone calls and building visitors.
• General clerical duties (e.g., maintaining records; receiving, preparing, and verifying documents; typing; filing; faxing; photocopying; mailing and shipping) in accordance with relevant agency policies and procedures.
• Use office automation software, including word processing, forms handling, spreadsheet, and graphics support to prepare technical reports, presentations, and publications.
• Receive, perform quality control review, date-stamp, and track invoices/utility bills, and prepare them for payment by an authorized federal employee.
• Maintain a proactive posture and develop a working relationship with Federal Project Leads to fulfill on-site work requirements.
• Assist with preparation of simplified acquisitions and prepare orders for office supplies.
• Documentation preparation, including routing and monitoring official correspondence through agency document tracking systems.
• Travel preparation, including administrative support for travel authorization and reimbursement processes.
• Assist with the administration of time and attendance record-keeping.
• Assist with the tracking and documentation of vehicle and vessel usage.
• Management of office administrative support and procedures; office meeting preparations.
• Documentation of Division and Branch activities, including federal project lead calendar management.
• Periodic and interim technical project assistance; assignment to unanticipated short-term and emergency taskings.
• Work closely with both management and technical staff to ensure the achievement of tasking objectives and address immediate tasking shortfalls in compliance with corporate quality assurance procedures and policies.
• Provide seamless continuity for administrative support when overtasked or out of the office.
• Organize and dictate meetings and manage various calendars.
• Conduct travel arrangements, preparation, and reconciliation.
• Perform duties using personal computers and various applications to perform word processing, create spreadsheets, and manipulate data.
• Track and pay invoices.

Requirements

• Government experience a plus.
• Experience working with the E2 travel system greatly desired.
• Knowledge and experience in supporting hiring actions, including redacting resumes, scheduling interviews, and helping new staff with onboarding.

About Lynker

Lynker is a growing, employee-owned, small business specializing in professional, scientific, and technical services. Our continually expanding team combines scientific expertise with mature, results-driven processes and tools to achieve technically sound, cost-effective solutions in hydrology/water sciences, geospatial analysis, information technology, resource management, conservation, and management and business process improvement.

We focus on putting the right people in the right place to be effective. Our streamlined organization enables and empowers our talented professionals to tackle our customers' scientific and technical priorities creatively and effectively. Lynker offers a team-oriented work environment and the opportunity to work in a culture of exceptionally skilled professionals who embrace sound science and creative solutions.

Benefits

• Comprehensive healthcare for the employee at no monthly cost (covers medical, prescription drug, dental, and vision).
• Personal Time Off (PTO) Policy plus paid holidays.
• Highly competitive compensation plan regularly calibrated against industry and location benchmarks.
• 401(k) retirement plan with company-matching.
• Employee Stock Ownership Plan (ESOP) – we're all company owners!
• Flexible spending accounts.
• Employee assistance program (EAP).
• Short- and long-term disability insurance.
• Life and accident insurance.
• Tuition assistance/Training/Workforce improvement reimbursement per year.
• Spot bonuses for exceptional performance.
• Annual Employee Recognition Awards with bonuses.
• Employee Referral Program.
• Free centralized, self-directed Learning Management System to learn at your own pace.
• Personalized career growth plans for every employee.