Administrative Assistant

About the role

The Administrative Assistant is a vital part of our team, contributing to the success of both ongoing and new government programs by providing essential support from start to finish under the guidance of the experienced R&D Manager. This role involves a variety of administrative tasks, including processing purchase requisitions, coordinating signature collections, and maintaining accurate and well-organized records. The assistant plays a crucial role in boosting compliance and operational efficiency by managing key documents and tracking important program milestones, while also supporting the careful management of the company’s government-related contracts.

Responsibilities

• Support maintenance of company registrations (SAM.gov, JCP, CAGE code, etc.)
• Manage program billings by assembling necessary documentation and ensuring timely submission
• Support program and contract execution by ensuring timely completion of milestones, monitoring compliance with requirements, and coordinating with teams to procure and track necessary consumables and equipment on a per-program basis
• Maintain organized records of all contracts and related documents
• Track contract renewal dates, terminations, and modifications
• Manage and track use of government property, track government timesheets, and other program-required tasks
• Draft, review, and communicate precise contract terms and conditions, identifying risks, ambiguities, and inconsistencies
• Lead a collaborative environment with strong subject matter expertise and effectively communicate contract terms to internal and external stakeholders

Requirements

• High School Diploma or equivalent qualification
• At least 3 years of hands-on experience in Contracts Administration or Contract Management
• A minimum of 3 years working with Government contracts
• Preferably, 2 years of experience within the manufacturing industry
• Strong skills in contract drafting, review, and risk identification

Benefits

• Annual bonus
• Hourly pay: $24–$26
• Paid Time Off available on day one (pro-rated for new hires)
• Medical, dental, vision, and prescription coverage available on day one
• Employer-paid life insurance and AD&D
• Short-term and long-term disability
• HSA/FSA options
• EAP (Employee Assistance Program)
• 401(k) with company match
• Generous tuition reimbursement
• 6 weeks of paid parental leave
• Additional benefits available