Administrative Assistant

Responsibilities

• Perform a variety of administrative tasks for property management office including phone support, drafting and distribution of correspondence, expense reporting, calendar maintenance and scheduling, coordination of meetings, filing, and copying.
• Upon receipt, review and process incoming system work orders and takes appropriate action in accordance with established policies and procedures.
• Maintain property, tenant, and vendor contact listings for Property Manager.
• Maintain service contracts, tenant leases, and insurance certificates and monitors expiration dates in accordance with prescribed standards.
• May initiate rent collections correspondence with tenant.
• Aid in the coordination of tenant newsletter, events and appreciation packages.
• Code and input invoices into accounting system and forwards original invoices to the Accounting department for payment on a regular basis.
• Maintain property and administrative files and assists in the preparation of: Third Party documents, Service/Vendor Contracts, Construction contracts and project documents, General correspondence as directed.

Requirements

• High School Diploma or General Education Degree (GED) required.
• Associates Degree or higher preferred.
• 2+ years of office administration experience required.
• Background in property management preferred.

Skills

• Ability to read and interpret documents such as reports, policies and procedures, safety rules and ask clarifying questions to ensure understanding.
• Ability to write routine reports and correspondence.
• Ability to respond to common inquiries or complaints from client, vendors, tenants and supervisors.
• Ability to effectively present information to small or large groups.
• Intermediate to advanced skills with Microsoft Office Suite required.
• Strong interpersonal and problem solving skills.
• Basic analytical and mathematical skills required.

Benefits

This position is 100% in-office. The role requires working in office during standard business hours. Remote work or telecommuting is not an option for this position.

Pay

The pay range for this position is $XX - $YY per hour.

Schedule

The schedule for this position is Monday through Friday, 9:00 AM - 5:00 PM.