Administrative Assistant

About Us

Urban Staging is a design-savvy team of home stagers who create impactful and appealing spaces that help homes sell quickly and above the asking price. We are based out of a warehouse and office space in the Columbia Waterfront District in Brooklyn. We are a kind and compassionate team; we are people first, workers second.

Job Summary

Our business is growing and we are in need of an organized and detail-oriented Administrative Assistant with excellent communication skills to support our Operations Manager. This role is responsible for data entry, digital filing, and communication with vendors and clients. This role works almost exclusively remotely, though on-site work at our Brooklyn warehouse is a possibility.

Key Qualities We're Looking For

• Organized – You're able to manage and prioritize a variety of tasks independently.
• Detail-oriented – You possess a keen eye for detail, and are proactive in asking for clarification when needed.
• Excellent communicator – You have a clear and professional voice in both written and verbal interactions.
• Tech-savvy – You're comfortable navigating and updating digital project management systems, graphic design platforms, CRMs, and bookkeeping software.

Responsibilities

• File documents, enter data, and update project templates in our project management platform (Basecamp).
• Create documents, update templates, and organize photos and files in our graphic design platform (Canva).
• Communicate with vendors and clients mainly via email and occasionally on the phone.
• Request information, documents, and payments and follow up kindly but firmly to make sure they are received.
• Create listings and enter data in our CRM platform (HubSpot).
• Enter data in our bookkeeping software (Xero).
• Create and update spreadsheets (Google Sheets).

Qualifications

• Experience in an administrative or data-entry role.
• Organization + Precise: Focused, thorough, and meticulous; consistently manages tasks with efficiency and attention to detail.
• Work Ethic: Self-starter with the ability to prioritize and complete tasks without supervision.
• Communication Skills: Confident, kind and professional when interacting with clients and vendors via email, text, or phone.
• Technical Proficiency: Tech-savvy; proficient in Google Suite and familiar with tools like Basecamp, Canva, HubSpot, and Xero or comparable programs.

Additional Details

This is a part-time remote position, roughly 10-15 hours per week (will vary seasonally).

Pay & Benefits

• Salary range: $22-25/hr
• Sick Leave and Disability Insurance, 401K