Administrative Assistant

Liquid Environmental Solutions is seeking a dedicated Administrative Assistant to join our team at the Dallas Transportation Depot. In this vital role, you’ll support our operations by managing customer work orders, coordinating schedules, assisting with billing, and ensuring seamless communication across departments.

About the role

This full-time, weekday position offers competitive pay, excellent benefits, and an opportunity to grow your career while contributing to a company committed to environmental sustainability and exceptional service.

Responsibilities

• Ensure all work orders/purchase orders are managed in accordance with the company’s policies and procedures and that all transactions meet the customer’s criteria.
• Obtain and process customer work orders/purchase orders for scheduled routes and emergency services.
• Assist in billing, creating invoices, and matching all work orders/purchase orders with services performed.
• Assist sales, customer service, credit and collection, and billing on accounts that require purchase orders/work orders.
• Reconcile complex issues on customer accounts.
• Communicate with customers on scheduling and completing work orders.
• Prepare monthly summary reports on account progress.
• Coordinate with other Liquid Environmental Solutions departments.
• Perform other duties as assigned.

Requirements

• High school diploma or equivalent (required).
• 2+ years of administrative/office experience (required).
• 2+ years of Microsoft Office Software experience (required).
• 1+ years of CDL, DOT, or logistics industry experience (preferred).

Skills

• Excellent organizational skills.
• Ability to prioritize and manage time.
• Excellent judgment and decision-making skills.
• CRM system administration.
• Data entry.
• Vehicle permits.

Benefits

• 401(k).
• Dental insurance.
• Health insurance.
• Paid time off.
• Vision insurance.

Pay

$23.00 per hour.

Schedule

• Full-time (40 hours per week).
• 8-hour day shift.
• Monday to Friday.

Position located at: 11301 Newkirk St, Dallas, TX 75229, USA.