Administrative Assistant

About the role

The Administrative Assistant will handle a wide range of administrative tasks while supporting officer level managers in LFD (Lincoln Financial Distribution). This role focuses on proactively coordinating/prioritizing activity, ensuring topics of importance are communicated in an organized and efficient manner, and proactively identifying other areas where further assistance can be provided. There will be light project coordination/management tasks that this individual will be responsible for delivering on. In this position, you will interact with all levels of the organization, including the executive leadership team, in addition to key stakeholders inside and outside of the organization.

Responsibilities

• Delivering routine work independently, in accordance with established procedures and guidelines, in a timely manner and meeting deadlines appropriately.
• Partnering with assigned Vice President(s) on Outlook calendar management including scheduling and prioritization.
• Coordinating business-related travel arrangements for assigned Vice President(s), as needed.
• Planning and coordinating special events as needed.
• Organizing and maintaining assigned Vice President(s) correspondence and records, following up on pending matters as needed.
• Sorting, reviewing, and distributing assigned Vice President(s) mail.
• Entering assigned Vice President(s) expenses reports into appropriate systems.
• Processing invoices for prompt payment as needed.
• Ordering supplies and coordinating routine maintenance and repairs to office equipment as needed.
• Performing other duties as required.
• Working overtime as needed.

Requirements

• 2 - 3 Years clerical and/or administrative support experience that directly aligns with the specific responsibilities for this position
• High School or GED
• Excellent written and verbal communication skills
• Strong organizational skills with the ability to prioritize workload and multi-task while maintaining strict attention to detail
• Ability to work in a fast-paced environment
• Ability to use sound judgment and discretion regarding confidential information
• Solid relationship management skills with internal and/or external clients (e.g. management, peers, colleagues, customers, etc.)
• Ability to work with others in a team environment; Finds common ground and can gain collaboration among management, colleagues, and peers.
• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Successfully completes regulatory and job training requirements.

Benefits

• Clearly defined career tracks and job levels, along with associated behaviors for each of Lincoln's core values and leadership attributes
• Leadership development and virtual training opportunities
• PTO/parental leave
• Competitive 401K and employee benefits
• Free financial counseling, health coaching and employee assistance program
• Tuition assistance program
• Work arrangements that work for you
• Effective productivity/technology tools and training

Pay

The pay range for this position is $29.05 - $38.74 with anticipated pay for new hires between the minimum and midpoint of the range and could vary above and below the listed range as permitted by applicable law. Pay is based on non-discriminatory factors including but not limited to work experience, education, location, licensure requirements, proficiency and qualifications required for the role. The base pay is just one component of Lincoln’s total rewards package for employees. In addition, the role may be eligible for the Annual Incentive Program, which is discretionary and based on the performance of the company, business unit and individual. Other rewards may include long-term incentives, sales incentives and Lincoln’s standard benefits package.

Schedule

Work Arrangement: Hybrid : Employee will work 3 days a week in a Lincoln office. Alternate Locations: Radnor, PA (Pennsylvania). Relocation assistance is not available for this opportunity.