Administrative Assistant

HM.CLAUSE is a Business Unit of Limagrain, an international agricultural co-operative founded and managed by farmers. We specialize in the breeding, production, and sale of vegetable seeds. From the world market to the farmer's market, we collaborate with our customers to deliver successful solutions for the agricultural challenges of today and produce the highest quality vegetable seeds for the future. Our global team of experts and state-of-the-art research facilities enable us to work side-by-side with growers to provide the most regionally relevant and reliable vegetable seeds available.

About the Role

You will be responsible for document management, coordination, and administrative support to ensure smooth operations in production and warehouse environments.

Responsibilities

• Document Management
  • Prepares accurate work orders based on production and warehouse schedules; assigns them to the correct pack lines or processing areas.
  • Ensures pack lines and warehouse teams receive timely, correct documentation to maintain smooth material flow.
  • Maintains organized digital and physical records in compliance with manufacturing and regulatory retention standards.
  • Tracks work order progress, updates logs, and ensures completed documents are filed accurately for audits and traceability.
  • Reviews all documents for accuracy, completeness, and compliance before distribution or filing.
• Cross-Functional Collaboration
  • Coordinates with Supply Chain Planning to align work orders with material availability, production priorities, and warehouse capacity.
  • Works with Customer Service to address order changes, documentation issues, and customer-specific requirements that impact production or shipping.
  • Ensures timely communication between production, warehouse, supply chain, and customer service teams to prevent delays.
  • Assists in resolving discrepancies related to orders, documentation, inventory counts, or production scheduling.
• General Administrative Support
  • Maintains office supplies, organizes shared workspaces, and supports daily administrative needs for production and warehouse teams.
  • Prepares agendas, takes meeting minutes, and distributes follow-up materials for production, warehouse, and safety meetings.
  • Updates ERP systems, inventory logs, production reports, and other operational databases with high accuracy.
  • Provides general support to internal teams, visitors, drivers, and vendors as needed.

Requirements

• Associate degree in business, operations, or related field.
• 2-3 years of experience in manufacturing, production, or warehouse operations.
• Familiarity with work orders, pack lines, or production documentation.
• Experience with inventory systems or supply chain processes.

Benefits

• Join an expert team of innovators and creators collaborating with farmers worldwide to sustainably enhance the taste and quality of healthy food.
• Work in an environment that fosters inspiration, learning, and teamwork to elevate products from seed to table.
• Supportive, healthy, and progressive workplace culture.
• Wellness and well-being initiatives, including hybrid schedules where appropriate.
• Commitment to Diversity & Inclusion programs and support groups.