Administrative Assistant

About the Role

An Administrative Assistant who excels in this role:

• Serves as the Administrative Assistant to the Vice President/Chief Nursing Officer and Vice President/Chief Financial Officer.
• Provides administrative support to Nursing Supervisors and Clinical Coordinators.
• Maintains primary responsibility for all clerical functions within Nursing Administration.
• Provides comprehensive typing and document preparation services, including meeting minutes, policies and procedures, check requests, position postings, and leave requests.
• Maintains primary responsibility for all Nursing Administration recordkeeping functions, including payroll processing and timekeeping system administration.
• Serves as a resource for Nursing Services personnel by assisting with check request submissions and verifying expense reports for approval.
• Sorts and distributes all hospital mail.
• Operates the postage machine and maintains related supplies and service requests.
• Acts as a liaison among Nursing Administration, other departments, employees, medical staff, and external agencies by managing calendars, coordinating meetings and appointments, arranging travel, distributing email communications, and providing software support.
• Coordinates, facilitates, and records minutes for departmental meetings, including notifying physicians, compiling agenda materials, distributing meeting documentation, and preparing PowerPoint presentations.
• Provides administrative support to the President/Chief Executive Officer and Vice President/Chief Operating Officer in the absence of their Administrative Assistant or as needed.
• Assists the Chief Nursing Officer and Chief Financial Officer with daily administrative duties, including screening calls, preparing correspondence, maintaining calendars, and coordinating travel arrangements.
• Performs routine administrative duties, including ordering office supplies and maintaining department software applications.

Education

• High School Graduate or equivalent is required.

Skills

• Critical thinking skills, decisive judgment and the ability to work with minimal supervision.
• Must be able to work in a stressful environment and take appropriate action.

Qualifications

• A minimum of three years' previous clerical experience.

Schedule

• Full-time

Benefits

• Multiple levels of medical, dental and vision coverage for full-time and part-time employees.
• Financial Protection & PTO: Life, accident, critical illness, hospital indemnity insurance, short- and long-term disability, paid family leave and paid time off.
• Financial & Career Growth: Higher education and certification tuition assistance, loan assistance and 401(k) retirement package and company match.
• Employee Well-being: Mental, physical, and financial wellness programs (free gym memberships, virtual care appointments, mental health services and discount programs).
• Professional Development: Ongoing learning and career advancement opportunities.

About Canyon Vista Medical Center

Canyon Vista Medical Center is a 106-bed acute care hospital that has been offering exceptional care for over 60 years. We are proud to serve our community with a Level III Trauma unit, Center of Excellence for Total Joint Replacement, Level I Nursery, American College of Radiology Accredited Facility, as well as many other state of the art services to ensure our patients are cared for. Sierra Vista, Arizona is a flourishing city located 75 miles southeast of Tucson. Thanks to our year-round temperate climate, affordable housing, low cost of living, access to healthcare and education facilities, not to mention the breathtaking natural beauty of majestic mountain ranges and the San Pedro River and outdoor activities, Cochise County residents enjoy an excellent quality of life.