Administrative Assistant

Levanta is the leading affiliate marketing platform for marketplace sellers, helping brands unlock a scalable, cost-effective marketing channel through direct affiliate partnerships. We are a growing team seeking an Administrative Assistant to support our day-to-day operations.

About the role

• Maintain virtual mailbox and route/handle correspondence
• Track and maintain state compliance requirements across multiple jurisdictions
• Coordinate new hire merchandise/swag shipping requests
• Support internal people operations and admin tasks (onboarding logistics, document organization, record keeping, etc.)
• Keep things moving by flagging what needs attention, following up on loose ends, and being a dependable second set of hands

Responsibilities

• Monitor virtual mailbox and handle correspondence
• Track and maintain state compliance requirements
• Coordinate new hire merchandise/swag shipping
• Support internal people operations
• General administrative tasks

Requirements

• Highly organized and proactive
• Clear and professional communication skills
• Ability to work independently without needing micromanagement
• Comfortable juggling tasks across multiple tools
• Treatment of sensitive/HR-adjacent information with discretion

Qualifications

• Prior experience as an administrative assistant, virtual assistant, or operations support
• Familiarity with state business compliance (registered agent services, annual reports, etc.)
• Experience with tools like Google Workspace, Slack, Notion, and standard HRIS platforms
• Experience supporting small or remote-first teams

Skills

• Attention to detail
• Strong organizational skills
• Effective communication
• Independent work ability

Benefits

• Dynamic and supportive work environment
• Competitive salary and benefits package
• Open vacation and sick policy
• Opportunity for professional growth and advancement
• Culture that values diversity, inclusion, and the impact of every team member

Pay

• Competitive salary based on experience

Schedule

• Full-time position

What you'll be doing

We are seeking an Administrative Assistant to support our day-to-day operations. The responsibilities include:

• Maintaining our virtual mailbox and handling correspondence
• Tracking and maintaining state compliance requirements
• Coordinating new hire merchandise/swag shipping requests
• Supporting internal people operations and admin tasks
• Keeping things moving by flagging what needs attention, following up on loose ends, and being a dependable second set of hands

Nice to have

• Prior experience as an administrative assistant, virtual assistant, or operations support
• Familiarity with state business compliance (registered agent services, annual reports, etc.)
• Experience with tools like Google Workspace, Slack, Notion, and standard HRIS platforms
• Experience supporting small or remote-first teams

Levanta Offers

• A dynamic and supportive work environment
• Competitive salary and benefits package
• Open vacation and sick policy
• Opportunity for professional growth and advancement
• A culture that values diversity, inclusion, and the impact of every team member

Must have

• A permanent address in one of our hub states: California, Florida, New York, Ohio, Utah, Texas, Michigan, Washington, Colorado, Massachusetts, Pennsylvania, DC.