Administrative Assistant

Primary Responsibilities

• Manage calendars, appointments, and schedule meetings for staff.
• Handle incoming calls, emails, and inquiries from residents and vendors.
• Prepare and distribute correspondence, notices, and newsletters.
• Help reorganize or set up furniture after an event or for an event.
• Taking payments for events and other purchases.
• Schedule private rentals of the Association’s Amenity Center.
• Facilitate and execute the Association’s weekly Bingo Night program.
• Perform additional tasks and responsibilities as assigned by Administrative Coordinator.

Document Management

• Maintain organized filing systems and resident databases.
• Assist in maintaining Association calendar and Movie Theater calendar.
• Aid in preparing and distributing meeting agendas, minutes, and other documents.
• Aid in creating flyers and other media to distribute to the residents.

Meeting Coordination

• Organize and prepare materials for board meetings, committee meetings, and resident gatherings.
• Arrange meeting venues, equipment, and catering as necessary.

Community Relations

• Serve as a point of contact for residents, vendors, and visitors, providing assistance as needed.
• Cookordinate community events, activities, and communications to promote resident engagement.
• Maintain a professional and courteous demeanor in all interactions to enhance resident satisfaction.

Requirements

• Strong administrative, organizational, and multitasking skills.
• Excellent verbal and written communication abilities.
• Proficiency in Microsoft Office Suite.
• Prior experience in an administrative support role preferred.