Administrative Assistant

About the role

LayerZero Power Systems LLC. is a globally recognized leader in providing state-of-the-art power distribution solutions for critical industries. With a strong focus on reliability, innovation, and customer satisfaction, we deliver advanced power systems products that ensure uninterrupted and dependable power supply in mission-critical environments. Our customer base is comprised of companies in the data center (our main focus), financial, computer service provision, and semiconductor manufacturing sectors. LayerZero Power Systems is on a trajectory of sustained growth, with a loyal customer base of existing Fortune 100 customers and an expanding portfolio of new customers. LayerZero Power Systems LLC is seeking to fill three Administrative Assistant positions. These roles are essential to supporting day-to-day operations, enhancing organizational efficiency, and contributing to a high-quality experience for both our team members and customers. We are looking for individuals who exemplify professionalism, integrity, and emotional intelligence, while demonstrating a strong commitment to our culture and values. Successful candidates will bring a positive, solution-oriented mindset, strong attention to detail, and a genuine passion for supporting our people, products, and customers. This is an on-site position located in Aurora, Ohio.

Responsibilities

• Provide comprehensive administrative support across multiple departments.
• Manage calendars, schedules, and meeting coordination with a high level of accuracy in Microsoft Outlook.
• Prepare, maintain, and organize documentation, reports, and records.
• Communicate professionally with internal teams, vendors, and customers.
• Support customer interactions, ensuring a responsive and professional experience.
• Assist with project coordination and execution of key initiatives.
• Maintain organized digital and physical filing systems.
• Support leadership with daily operational priorities.
• Identify and implement opportunities to improve processes and efficiency.
• Maintain strict confidentiality when handling sensitive information.
• Plan and support corporate events and initiatives that drive employee engagement and community involvement.

Requirements

• Proven experience demonstrating a polished, dependable professional presence with a strong work ethic and consistent accountability.
• Experienced in maintaining composure under pressure while applying strong interpersonal skills, self-awareness, and empathy.
• Skilled in building and sustaining positive, collaborative relationships across all levels of an organization.
• Experienced in effective communication with strong organizational skills and attention to detail.
• Demonstrated ability to ensure high accuracy in data entry, documentation, and information management.
• Experienced in quickly adapting to new systems, tools, and evolving business priorities.
• Proficient in Microsoft Suite: Excel, Teams, Word, Power Point.
• Proven commitment to acting with integrity, transparency, and sound ethical judgment while maintaining strict confidentiality.