Administrative Assistant

About the role

Under general supervision, the individual in this position performs a variety of general office, clerical, technical, and related administrative support duties for the department director and professional staff.

Responsibilities

• Answers phone calls, schedules meetings and supports visitors
• Carries out administrative duties such as filing, typing, copying, scanning, etc.
• Maintains a detailed database of projects in the MS4 service area
• Makes travel arrangements for Supervisor and staff when necessary
• Exhibits polite and professional communication via phone, email, and in person
• Supports the team by performing tasks related to organization and efficiency
• Maintains supplies and places orders when necessary
• Utilizes various software programs to view, edit and update projects
• Handles department expenses; reconciles accounts with receipts using the BOA software, prepares claims for payment and any related accounting duties
• Prepares agendas, sends invites, tracks responses, gathers and distributes related meeting materials, takes, prepares and distributes meeting minutes
• Oversees the preparation of the annual report to SCDHEC; gathers data from staff, finalizes report in a timely manner
• Provides assistance to staff by performing administrative reviews, data entry, typing, mailing, and related work applicable to the issuance of permits and National Pollutant Discharge Elimination System (NPDES) coverages
• Performs other duties as may be necessary

Qualifications

• Requires a high school diploma or equivalent with vocational or technical school training in secretarial science
• Minimum of three to five years of administrative and clerical experience
• Or an equivalent combination of education, training and experience that provides the required knowledge, skills and abilities