Administrative Assistant

Essential Function

The Administrative Assistant is responsible for preparing mailing jobs for entry, coordinating 3rd party arrangements, and scheduling jobs to be produced in a timely, efficient and cost-effective manner.

Experience

• Knowledge of Mailing requirements, equipment, and processes

Job Duties and General Expectations

• Excellent eye for detail
• Highly motivated with a positive attitude and ability to problem-solve
• Ability to multi-task
• Ability to follow written and oral instructions
• Communicate effectively with internal teams

Position Specific Skills & Competencies

• General knowledge of company workflow, advanced knowledge of department workflow and requirements
• Advanced knowledge of USPS rules and regulations and staying informed of any changes
• Create and maintain a schedule for the department and communicate the expected time to start and complete tasks
• Maintain job production statuses
• Utilize quality control check procedures
• Schedule 3rd party transportation services for mailings
• Review, follow, and question information provided – require clarity and consistency
• Be prepared to answer questions regarding jobs as well as communicate material needs in order to meet mailing drop dates
• Produce mailing production paperwork
• Monitor Mailing Department inventory, and create purchase requisitions to replenish inventory
• Create reports and/or provide feedback to upper management
• Communicate with USPS
• Absorb and perform mailing handwork functions, as needed

Position Information

• Ability to sit, stand, and/or walk for prolonged periods of time
• Ability to operate a fork lift

Education

• High school graduate/GED