Administrative Assistant

JOB REQUIREMENTS

Serves as receptionist for the Long-Term Care Campus. Answers phone, monitors the front door and directs visitors. Develops and maintains general knowledge about Long-Term Care departments and services. Coordinates schedules of key administrative staff using MS Outlook Scheduler. Organizes and disseminates documents, reports and other correspondence and mailings. Prepares agendas and meeting notices and copies and assembles packets for a variety of campus teams, as directed. Assists in managing information and data related to quality improvement systems, as directed. Develops and posts social media content, develops and formats organizational content such as PowerPoint presentations, brochures, monthly newsletters, and similar materials. Sets up and maintains electronic and paper filing and record-keeping systems under general guidelines. Assists with recruitment, interview and with hiring decisions in conjunction with the Assisted Living Supervisor and/or Director of Nursing. Coordinates and assists with onboarding of new employees. Coordinates resident transportation services. Assists with specialized assignments for key departments as needs require. Provides administrative support to key leadership positions. Keeps confidentiality of work-related matters. Attends appropriate in-service programs. Maintains resident's rights and confidentiality of resident information; reports all suspected cases of resident abuse to the supervisor or Administrator. Works safely and follows safety practices and standards of the facility; responsible for reporting and correcting any existing or potential safety or accident hazards.

OTHER EXPERIENCE AND QUALIFICATIONS

• Five years of office experience, some at an administrative level, including designing, creating, and sharing social media posts, PowerPoint presentations, brochures, etc.
• High level of interpersonal skills, organizational skills, and clerical abilities.
• Prociency in MS Word, MS Excel, and MS Outlook Scheduler.
• Must possess excellent interpersonal skills and be a team player.
• Must pass criminal background check as required by the Wisconsin Caregiver’s law.