Administrative Assistant

L. Rose Recruiting is proud to partner with Streamex, a publicly traded fintech company transforming how real-world assets are tokenized, managed, and traded through blockchain technology. By combining the strength of traditional financial markets with blockchain innovation, Streamex is building secure, transparent, and scalable investment solutions that are reshaping the future of asset ownership and capital markets.

About the role

As an Administrative Assistant, you'll work closely with executive leadership and the broader team to provide high-level administrative support and help keep the organization running smoothly. You'll manage schedules, coordinate meetings and travel, assist with office and employee needs, maintain important documentation, and support a variety of projects and priorities across the organization. As Streamex continues to grow, there will be opportunities for this role to expand in scope and responsibility.

Responsibilities

• Manage executive calendars, scheduling, travel arrangements, and meeting coordination
• Coordinate internal and external meetings, including preparing agendas and tracking follow-up items
• Manage executive expense reports, invoices, and administrative documentation
• Assist with office operations, vendors, facilities, supplies, and equipment
• Organize company meetings, events, and team activities
• Support new hire onboarding and employee logistics
• Maintain business records, documentation, and digital filing systems
• Coordinate document execution using DocuSign and other business platforms
• Prepare presentations, spreadsheets, reports, and executive communications
• Track deadlines, meetings, and administrative deliverables
• Coordinate with teams across the organization to support day-to-day business needs
• Assist with special projects and other administrative priorities as needed
• Maintain confidential business information with professionalism and discretion
• Identify opportunities to improve organization and administrative processes

Requirements

• 3–5 years of professional experience in administrative, executive support, office administration, or a related role
• Strong administrative and/or executive support background
• Experience managing calendars, meetings, travel, documentation, and competing priorities
• Excellent organizational and time management skills
• Strong written and verbal communication skills
• Exceptional attention to detail and follow-through
• Ability to work independently while collaborating effectively with others
• Proficiency with Microsoft Office
• Professionalism, sound judgment, and discretion when handling confidential information
• Ability to adapt quickly and remain organized in a fast-paced environment

Preferred Qualifications

• Experience supporting executive leadership
• Experience within finance, financial services, fintech, banking, wealth management, or a related industry
• Experience working in a high-growth or entrepreneurial environment
• Experience with Salesforce or another CRM platform
• Experience with DocuSign and project management software such as Asana, ClickUp, Monday.com, or Jira

What Success Looks Like

Successful team members in this role consistently:

• Anticipate leadership's needs and proactively address them
• Keep schedules, meetings, documentation, and administrative priorities organized
• Communicate proactively with leadership and team members
• Maintain exceptional attention to detail while managing multiple priorities
• Build strong working relationships across the organization
• Take ownership and follow through on responsibilities
• Adapt quickly as priorities change
• Look for ways to make administrative processes more efficient
• Demonstrate professionalism, accountability, discretion, and sound judgment
• Approach new responsibilities with a willingness to learn and grow

Pay

Base salary: $60,000–$70,000

Benefits

• Medical, dental, and vision coverage
• Company-paid life insurance and disability protection
• 401(k) retirement plan
• Tax-advantaged healthcare savings accounts
• Mental health and wellness resources
• Voluntary benefits such as pet insurance, legal plans, identity theft protection, and employee discount programs
• Company contributions toward healthcare premiums
• Opportunity to participate in the company's equity program

Why Join Streamex?

This is an opportunity to work closely with executive leadership at a publicly traded fintech company during an exciting stage of growth. You'll play an important role in keeping the organization organized and operating efficiently while gaining exposure to a rapidly evolving business. As the company continues to grow, this position has the potential to evolve as well, providing opportunities to take on additional responsibilities and expand your impact across the organization.