Administrative Assistant

Location: Kratos Industries – KPSM, 6255 Joyce Dr, Arvada, CO 80403

About the role

We are seeking a proactive, detail-oriented, and highly organized Office Administrative Assistant to join our dynamic team. This role is crucial to ensuring smooth day-to-day office operations, supporting staff, coordinating communications, and maintaining a welcoming, efficient work environment. The ideal candidate is a strong multitasker with excellent communication skills and a passion for administrative excellence.

Responsibilities

• Office Management:
  • Maintain office supplies inventory and place orders as necessary
  • Water plants
  • Greet visitors and manage front desk duties
  • Set up small parcel shipments (DHL, FedEx, UPS)
• Administrative Support:
  • Schedule and coordinate meetings, appointments, and travel arrangements
  • Prepare and edit documents, reports, memos, and correspondence
  • Prepare internal part labels
  • Maintain organized digital and paper filing systems (work orders, travelers, shipping documentation)
  • Data entry
  • Provide vacation coverage for order entry associates
  • Support members of the operations team with routine tasks and special projects as needed
  • Assist with onboarding new hires (welcome them and get them to the correct place for onboarding)
• Internal Communications:
  • Disseminate internal announcements and updates
  • Support planning and execution of staff events, meetings, and catering
• Records & Data Management:
  • Maintain accurate employee and vendor records
  • Input and update data into internal systems and spreadsheets
  • Handle confidential information with discretion and professionalism
• Special Projects:
  • Assist with research, reporting, and documentation for internal initiatives
  • Support budget tracking and expense reporting
  • Participate in operational process improvements

Requirements

• Education: High school diploma or equivalent required
• Experience: 2+ years of experience in an administrative or office support role

Skills

• Excellent verbal and written communication skills
• Strong organizational and time-management abilities
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace
• Ability to handle multiple tasks with a high degree of accuracy
• Discretion with confidential information
• Friendly, professional demeanor and a proactive attitude
• Ability to thrive in a fast-paced environment

Pay

$24.00 - $27.00 per hour

Schedule

Monday to Friday, 8:30 AM to 2:30 PM