Administrative Assistant

About the role

KLN Family Brands is a 3rd generation family-owned business that started in 1964 with its corporate headquarters located in Perham, MN, in the heart of MN lakes country. Together, our companies manufacture a diverse and expanding range of high-quality human and pet food products. At KLN Family Brands, our vision is that “We are a proud people-first company. We are successful because of trust-based relationships and first-rate products for our families and friends. We better the world by caring for others. We challenge. We grow. We inspire.” We tell the story of our brand – our people, the quality of our products, our spirit & moxie, our tradition, and the way we treat our community & beyond. We do it in a genuine way because we genuinely believe we’re a pretty amazing company.

Responsibilities

• Answer phones for breaks and lunch for receptionist
• Greet vendors/customers/employees
• Process all incoming paperwork for ingredients daily
• Backup to other Administrative Assistants
• Willing to learn and become the “subject matter expert” on duties that will come up as the business grows
• Handle all incoming daily paperwork for ingredients; verify paperwork matches vendor PO in system, check for COA and scan all paperwork into Public Folders and/or IFS
• Prepare Farmers invoices, weekly
• Monthly/quarterly reporting to MN Council Research
• Entering finished good items and formulas, into IFS & Batchlogix system for new and/or changes to existing items/formulas
• Matching maintenance, lab and office invoices to purchase orders
• Distribute incoming mail
• Enter incoming Freight invoices for all the outgoing branded truckloads of finished product into IFS system by customer order
• Monitor and prepare shipping documents for sale of regrind to various customers
• Prepare monthly Finished Good Aged Inventory Report
• Assist other stakeholders by preparing reports such as Finished Good Moisture and Finished Good Fulfilment reports
• Assist various departments through product tracing by shop order or by ingredient lot number
• Prepare trace audits when audited
• Willing to grow with new opportunities and tasks that they would be the first contact on – between sales, purchasing, admin, and shipping

Qualifications

• Proficient with Excel & Word Software
• Strong in mathematical and computer skills
• Self-motivation
• Able to multitask
• Good organizational skills
• Good communication skills, verbal and written
• Willing and able to get along with others
• Good judgment and reasoning abilities

Pay

• Base Pay: $20.00 to $23.00/hr
• Sign on Bonus: $1.22/hr worked
• Total hourly compensation range: $21.22 to $24.22