Administrative Assistant

Overview

Kimley-Horn is seeking an Administrative Assistant to join their team in Doral, Florida (FL).

Responsibilities

• Aid in word processing tasks such as revising client proposals and fee estimates, scope of services, forms, progress reports, and other project documents.
• Assist with producing plans, project manuals, and reports, which may involve copying, printing, binding, filing, and scanning documents.
• Compile meeting agendas, minutes, and other miscellaneous documents.
• Proactively manage Outlook calendars (meeting/call scheduling).
• Book travel arrangements and manage expense reports.
• Support the office’s monthly invoicing activities.
• Partner with other administrative staff and firm leaders to manage reception activities, including answering/directing phone calls, sending/receiving packages, and greeting visitors.
• Order supplies and maintain and upkeep production rooms, supply rooms, and common areas.
• Absorb occasional errands as needed.

Qualifications

• At least 2 years of experience in a corporate/professional environment in an administrative role.
• Strong verbal and written communication skills, including grammar and proofreading.
• High proficiency in Microsoft Office Suite.
• A professional, organized, client-oriented, and deadline-driven demeanor.
• A proven ability to maintain confidentiality.
• Able to anticipate needs and manage competing priorities.
• A positive team player with a commitment to quality.
• A self-starter who can thrive in an environment where leaders often travel off-site serving clients.
• Experience with contract management and billing is preferred.
• Graphics and PowerPoint skills are preferred.

Why Kimley-Horn?

At Kimley-Horn, we prioritize people, clients, and employees. The company is known for its commitment to achieving client goals and growing their success. Employees benefit from a culture that fosters growth and development, with a focus on quality and passion.

Key Benefits

• Retirement Plan: 2-to-1 company match on up to 4% of eligible compensation (salary + bonus) and additional profit-sharing contribution.
• Health Coverage: Low-cost medical, dental, and vision insurance options.
• Time Off: Personal leave, flexible scheduling, floating holidays, and half-day Fridays.
• Financial Wellness: Student loan matching in the 401(k), and performance-based bonuses.
• Professional Development: Tuition reimbursement and extensive internal training programs.
• Family-Friendly Benefits: New Parent Leave, family building benefits, and childcare resources.