Administrative Assistant

Key Responsibilities

• Assist Legal Assistants and Calendar Clerks with daily tasks such as matter scheduling, calendaring support, attorney time entry into Elite, and matter related document downloads
• Process incoming electronic documents and mail by downloading, renaming, and saving them to the correct iManage matter
• Review legal and administrative materials to determine appropriate filing locations
• Support attorneys with time entry submissions in Elite to ensure accurate and prompt billing
• Reception coverage - greet guests and answer/transfer incoming phone calls
• Afford office events and socials
• Afford meeting room set up and clean up
• Afford other related tasks and projects as needed

Required Experience

• High school degree or equivalent
• Minimum of 2 years' related law office experience and familiarity with legal terminology, legal support and working knowledge of Microsoft Suite
• Experience and familiarity with NJ eCourts and NYFS
• Strong attention to detail
• Strong customer service awareness
• Motivated by high quality work product and service to employees at all levels
• Notary a Plus but not required
• Ability to forecast needs, prioritize work, and to contribute to all team projects

Pay

The annualized salary range for this role is $55,000-$70,000. However, this is contingent upon level of experience, location, and other job-related factors permitted by law.