Administrative Assistant

Job Summary Our client, a leading airline company, is seeking an Administrative Assistant to provide day-to-day support to managers and employees and help ensure smooth office operations. Responsibilities include answering calls, managing calendars and appointments, coordinating travel, preparing correspondence and reports, maintaining filing systems, processing invoices and expense reports, ordering office supplies, and assisting visitors. The ideal candidate can handle multiple projects, communicate professionally by phone and email, maintain confidential information, and complete tasks accurately and on time. This position is W-2 only. We do not work with third-party firms or C2C arrangements for this role. Core ResponsibilitiesAnswer and direct phone callsOrganize and schedule meetings and appointmentsMaintain contact listsProduce and distribute correspondence memos, letters, faxes and formsAssist in the preparation of regularly scheduled reportsDevelop and maintain a filing systemOrder office suppliesBook travel arrangementsSubmit and reconcile expense reportsProvide general support to visitorsProvide information by answering questions and requestsTake dictationResearch and creates presentationsGenerate reportsHandle multiple projectsPrepare and monitor invoicesDevelop administrative staff by providing information, educational opportunities and experiential growth opportunitiesEnsure operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniquesMaintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of suppliesMaintain professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies Required Skills/Experience (Must-Haves)Administrative and general office supportCalendar management and meeting coordinationPhone and email communicationTravel arrangements and expense report processingDocument preparation, filing, and record maintenanceReport generation and presentation preparation Work Environment Location: Chicago, IL HYBRIDContract: 3 months Compensation & Benefits Pay Range: The approximate pay range for this position is between $14.00 and $20.00 per hour. Please note that the pay range provided is a good faith estimate. Final compensation may vary based on factors including but not limited to background, knowledge, skills, and location. We comply with local wage minimums. Medical, Dental, & Vision Insurance Plans Employee Stock Ownership Plan 401K offered About KellyMitchell At KellyMitchell, our culture is world class. We’re movers and shakers! We don’t mind a bit of friendly competition, and we reward hard work with unlimited potential for growth. This is an exciting opportunity to join a company known for innovative solutions and unsurpassed customer service. We're passionate about helping companies solve their biggest IT staffing & project solutions challenges. As an employee-owned, women-led organization serving Fortune 500 companies nationwide, we deliver expert service at a moment's notice. Marketing Disclosure By applying for this job, you agree to receive calls, AI-generated calls, text messages, or emails from KellyMitchell and its affiliates, and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. You can access our privacy policy at https://www.careers.kellymitchell.com/privacy-policy [143419]