Administrative Assistant

About the role

Performs administrative and clerical support in an assigned department. Provides assistance to department managers and staff in administrative areas.

Responsibilities

• Answers phone calls and directs them to appropriate department or person.
• Greets visitors, ascertains nature of business, provides information or conducts visitors to the appropriate person.
• Ensures that all office equipment is functional and orders any needed supplies.
• Maintains the inventory of office supplies. Orders, obtains and distributes office supplies. Keeps supply area appropriately stocked.
• Assists department managers and staff in handling multiple administrative functions and projects.
• Copies and distributes staff reports as requested, as well as sorts and distributes mail, faxes, and other office materials as required.
• Type letters, correspondence, reports and other documents as requested.
• Assists the office staff as requested with special projects or tasks.
• Maintains files and records for the office as requested.
• Arranges meetings, conferences, and travel arrangements as requested.
• May assist with medical record functions such as: patient admission packets, entering data in computer system, scanning of documents, filing of paperwork, off-site storage, etc.
• Performs other related duties as directed by supervisor.

Skills

• Excellent verbal and good written communication skills.
• Advanced level of multi-tasking and problem-solving skills.
• Moderate computer skills including MS Office (Word and Excel), Windows Outlook, and Internet.
• Moderate level of interpersonal skills to interact effectively and professionally with both internal and external customers.
• Ability to lift 30 pounds.
• General knowledge of modern office procedures, filing, telephone techniques and office equipment.

Qualifications

• High school diploma or equivalent.
• Some college course work preferred.
• Minimum one year experience in medical industry preferred.

Interpersonal Relations/Teamwork

• Demonstrates positive interpersonal relations in dealing with supervisors, co-workers and other employees so that productivity and positive employee relations are maximized.
• Exhibits a positive attitude toward the organization, his/her job and others.
• Shows concern and respect for others by dealing with people in a compassionate, sensitive and responsive manner.
• Promotes change and is proactive in suggesting change and new ways of doing things.
• Respects the confidentiality of others.
• Complies with company policies including employee handbook, quality improvement and safety guidelines.

Benefits

• Benefits start on your 1st day of employment
• 401k w 4% match – no waiting or vesting period
• PTO / Floating Holidays / Paid Holidays
• Company paid life insurance and short-term disability
• Employee Assistance programs to help with mental health / wellness
• Learning & Development Programs
• Perks… includes discounts on travel, cell phone, clothing and more…
• Generous employee referral program